Company Messenger

About the role

This role involves processing authorized bank transactions, including cash deposits, withdrawals, check encashments, fund transfers, and over-the-counter payments. You will deliver and collect checks, bank documents, and other financial instruments, ensuring the safekeeping of company funds and checks while in transit. You will also process applications, payments, registrations, renewals, and documentary submissions with government agencies, including the BIR, SSS, PhilHealth, Pag-IBIG Fund, SEC, DOLE, and local government offices. Additionally, you will deliver and collect official documents, contracts, checks, invoices, billing statements, permits, correspondence, and other company records, coordinating document pickups and deliveries between company offices, clients, suppliers, banks, government agencies, and business partners.

Key responsibilities

• Process authorized bank transactions, including cash deposits, withdrawals, check encashments, fund transfers, and over-the-counter payments
• Deliver and collect checks, bank documents, and other financial instruments
• Secure deposit slips, validated bank documents, and official transaction receipts
• Ensure the safekeeping of company funds and checks while in transit
• Process applications, payments, registrations, renewals, and documentary submissions with government agencies
• Obtain official receipts, acknowledgments, permits, certifications, and other government-issued documents
• Monitor the status of submitted applications and coordinate with the requesting department regarding updates
• Deliver and collect official documents, contracts, checks, invoices, billing statements, permits, correspondence, and other company records
• Coordinate document pickups and deliveries between company offices, clients, suppliers, banks, government agencies, and business partners
• Ensure timely and secure delivery of confidential documents
• Purchase office supplies, operational materials, and other company requirements as authorized
• Coordinate deliveries and pickups with suppliers and service providers
• Secure official receipts and complete supporting documents for all purchases
• Coordinate courier bookings, parcel deliveries, and shipment tracking
• Maintain accurate and updated records of all incoming and outgoing deliveries
• Submit receipts, deposit slips, delivery receipts, acknowledgment receipts, and other supporting documents to the requesting department immediately after each transaction
• Maintain complete and organized records of completed transactions and deliveries
• Protect the confidentiality and integrity of company documents at all times
• Provide logistical and administrative support to all departments as required
• Assist during company events, meetings, seminars, inspections, and special projects

About you

• Ability to ensure timely and secure delivery of confidential documents
• Ability to obtain acknowledgment receipts whenever required
• Ability to assist departments in obtaining quotations, purchasing urgent requirements, and facilitating logistics
• Ability to ensure documents and packages are delivered within the required timelines
• Ability to coordinate effectively with internal departments to ensure timely completion of assigned tasks