Company Secretarial Assistant

Job Responsibilities :

• Assist in preparing and filing statutory documents with SSM.

• Maintain and update company records, registers, and minutes.

• Draft board and shareholder resolutions, notices, and minutes.

• Ensure compliance with the Companies Act 2016 and regulatory requirements.

• Assist in organizing board and shareholder meetings.

• Liaise with SSM, auditors, tax agents, and other regulatory bodies.

• Handle administrative tasks related to corporate secretarial matters.

• Support senior company secretaries with ad hoc tasks.

• Special Requirements (tools and equipment used, eternal contacts, etc):

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint).

  • Familiarity with company secretarial software (e.g., MyCoID, MBRS, EBOS or other SSM-related portals).

Job Requirements :

• Candidate must possess at least Diploma/Degree in Corporate / Business Administration, Corporate Governance, Law, or a related field.
• Fresh graduates are encouraged to apply. Internship experience in corporate secretarial work is an added advantage.
• Required language(s): Bahasa Malaysia, Mandarin, English
  "We are seeking candidates proficient in both English and Mandarin to effectively communicate with our diverse client base and stakeholders."
• Ability to multi-task and meet tight deadlines with minimum supervision
• Possess good interpersonal and communication skills, a team player with a proactive and positive work attitude.
• Primarily desk-based work with occasional travel for meetings or regulatory submissions. Requires ability to use a computer for extended periods and handle document filing.
• Willingness to learn and adapt in a fast-paced environment.
• Ability to handle multiple tasks and prioritize workload effectively.