COMPANY SECRETARY ASSISTANCE

About Us

ECBA SDN. BHD. is a dynamic and professionally-managed organisation committed to delivering excellence in administration and corporate governance. We pride ourselves on maintaining the highest standards of organisational efficiency, compliance, and professional service delivery. Our team is dedicated to supporting the strategic objectives of our business through meticulous attention to detail and proactive management of administrative functions.

About The Role

We are seeking a Company Secretary Assistance to join our team on a full-time basis in Johor Bahru, Johor. This is a key position within our administration and office support function, offering an excellent opportunity to be part of a professional corporate environment. You will work closely with the Company Secretary, providing essential administrative and secretarial support that ensures the smooth operation of company secretarial functions, corporate governance activities, and board-level operations. This role is integral to maintaining compliance with regulatory requirements and supporting the efficient day-to-day administration of the organisation.

What You'll Be Doing

• Providing comprehensive secretarial and administrative support to the Company Secretary
• Preparing, organising and maintaining comprehensive records of board meetings, shareholder meetings, and other corporate governance events
• Drafting, typing and formatting corporate correspondence, memoranda, notices and minutes
• Assisting with the preparation of board papers, agendas and related documentation
• Managing and coordinating board meeting schedules and logistics
• Maintaining company statutory registers and ensuring compliance with relevant regulations
• Liaising with external parties including regulatory bodies, auditors and legal advisers on behalf of the Company Secretary
• Filing company documents and maintaining proper archival systems in accordance with legal requirements
• Assisting with the preparation of annual returns and compliance-related submissions
• Managing telephone communications and general office administration
• Organising office files and ensuring information is readily accessible to relevant personnel
• Supporting the coordination of corporate governance activities and compliance matters

What We're Looking For

• A minimum of 2-3 years' experience in a secretarial or administrative support role, ideally within a corporate or company secretarial environment
• Proficiency in Microsoft Office applications, particularly Word and Excel
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English; proficiency in Malay is highly advantageous
• Meticulous attention to detail and accuracy in documentation and record-keeping
• Professional demeanour and discretion when handling confidential information
• Familiarity with company secretarial functions, corporate governance procedures and regulatory compliance requirements
• Ability to work independently and as part of a collaborative team
• Knowledge of Malaysian Companies Act and corporate governance best practices is preferred

What We Offer

At ECBA SDN. BHD., we are committed to providing a supportive and professional work environment. We offer competitive remuneration packages commensurate with experience and qualifications. Our workplace culture emphasises professional development, teamwork and mutual respect. We provide opportunities for career progression within the administration and corporate governance field, exposure to varied corporate functions, and the chance to develop expertise in company secretarial matters. We recognise the importance of work-life balance and foster an inclusive workplace where employees can thrive both professionally and personally.

Apply Now

If you meet the above requirements and are interested in joining our team, we welcome your application. Please submit your CV, a cover letter and any relevant certifications or references. We look forward to hearing from you.