Company Secretary Assistant

About the role

A company secretary assistant helps manage corporate governance, statutory compliance, and administrative duties for a business or a portfolio of clients. They support senior secretaries and board directors by maintaining records, organizing meetings, and filing official regulatory documents.

Key responsibilities

• Submit annual returns and corporate forms to official regulatory bodies like the Companies Commission of Malaysia (SSM) or equivalent registry offices
• Maintain and update statutory books, registers of members, directors, and share transfers
• Help organize board meetings and Annual General Meetings (AGMs), prepare agendas, compile meeting packs, and draft accurate minutes
• Write board resolutions, share certificates, and routine corporate correspondence
• Act as a contact point between the company, its clients, auditors, lawyers, and regulatory authorities