Company Secretary

Mitsu Chem Plast Ltd.
Job Description Company Secretary (Listed Company)

• Position Title: Company Secretary
• Location: Mulund, Mumbai
• Reporting To: Board of Directors.

Overview
The Company Secretary is responsible for ensuring effective corporate governance, statutory compliance, and regulatory adherence for the Company as a listed entity. The role acts as a strategic advisor to the Board of Directors and serves as the key liaison between the Company, shareholders, stock exchanges, regulatory authorities, and other stakeholders.
The incumbent shall ensure compliance with the Companies Act, SEBI Regulations, Listing Obligations and Disclosure Requirements (LODR), Secretarial Standards, and all other applicable laws governing listed companies in India.

Key Responsibilities
Corporate Governance

• Ensure compliance with corporate governance requirements under applicable laws, SEBI regulations, and stock exchange guidelines.
• Advise the Board and senior management on governance practices, statutory obligations, and regulatory developments.
• Develop, implement, and monitor governance frameworks, board policies, and internal compliance mechanisms.
• Ensure compliance with Secretarial Standards issued by ICSI.
• Conduct periodic governance reviews and assist in board evaluation processes.

Board & Committee Management

• Organize and coordinate Board Meetings, Committee Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Prepare and circulate notices, agendas, board papers, minutes, and resolutions within prescribed timelines.
• Maintain statutory registers, minutes books, and records relating to directors and key managerial personnel.
• Provide timely legal and regulatory guidance to Directors and Committee Members.
• Track action points arising from meetings and ensure timely closure.

Regulatory & Statutory Compliance

• Ensure timely compliance with SEBI (LODR) Regulations, Insider Trading Regulations, Companies Act, and stock exchange requirements.
• Manage filings with Registrar of Companies (ROC), stock exchanges, SEBI, and other regulatory authorities.
• Oversee preparation and filing of annual returns, secretarial compliance reports, disclosures, and corporate announcements.
• Monitor compliance calendars and ensure timely submission of periodic reports and disclosures.
• Ensure implementation and monitoring of insider trading code and related disclosures.

Legal & Corporate Secretarial Functions

• Maintain statutory books, records, licenses, and corporate documentation.
• Draft, review, and vet resolutions, agreements, contracts, and legal correspondence from a secretarial perspective.
• Coordinate with external legal counsel, consultants, and practicing company secretaries when required.
• Handle matters relating to share transfers, transmission, dematerialization, dividend declarations, and investor-related compliances.
• Assist in due diligence, restructuring, mergers, acquisitions, or other corporate actions as applicable.

Shareholder & Stakeholder Management

• Act as the primary point of contact for shareholders and investors on secretarial matters.
• Ensure effective communication between the Company, Board, investors, regulators, and other stakeholders.
• Address shareholder grievances and coordinate investor relations activities.
• Support conduct of dividend distribution and related statutory compliances.
• Liaise with auditors, depositories, registrars & transfer agents, and regulatory authorities.

Risk Management & Compliance Monitoring

• Support the compliance and risk management framework of the organization.
• Identify governance and compliance-related risks and recommend mitigation measures.
• Prepare periodic compliance and governance reports for the Board and management.
• Ensure internal policies remain aligned with changing regulatory requirements.

Ethics & Confidentiality

• Maintain the highest standards of professional ethics, confidentiality, integrity, and corporate conduct.
• Promote transparency and ethical governance practices across the organization.
• Ensure proper safeguarding of confidential corporate and board-related information.

Qualifications & Experience

• Qualified Company Secretary (Member of ICSI).

• Minimum 3-10years of relevant experience in Company Secretarial and Compliance functions, preferably in a listed company.

• Strong knowledge of:

• Companies Act, 2013

• SEBI Regulations & LODR

• Secretarial Standards

• Corporate Governance practices

• Securities Laws and Stock Exchange Compliances

• Experience in handling Board processes and regulatory filings independently.

Skills & Competencies

• Excellent drafting, communication, and interpersonal skills.
• Strong analytical and organizational abilities.
• High attention to detail and compliance orientation.
• Ability to manage multiple priorities within strict timelines.
• Strong stakeholder management and coordination skills.
• Proficiency in MS Office and board/compliance management software.

Preferred Skills

• Experience working with publicly listed companies in India.
• Familiarity with NSE/BSE compliance requirements.
• Exposure to corporate restructuring, fundraising, or due diligence processes.
• Working knowledge of legal documentation and investor relations.

Key Internal & External Relationships

• Board of Directors
• Senior Management
• Shareholders & Investors
• Securities and Exchange Board of India (SEBI)
• National Stock Exchange of India / BSE Limited
• Statutory & Secretarial Auditors
• Legal Advisors & Consultants
• Registrar & Transfer Agents (RTA)

Compensation
Compensation shall be commensurate with qualifications, experience, and industry standards.