Company Secretary

Job Responsibilities

• Manage a full spectrum of company secretarial duties for a dedicated portfolio of client companies (both local and offshore).
• Handle clients onboarding, company incorporations, and structural changes (e.g., share transfers, change of directors, allotment of shares).
• Maintain and update statutory records, registers, and the CSA system database for all assigned client portfolios.
• Prepare agendas, notice packets, and draft minutes or resolutions for clients' board and shareholder meetings.
• Ensure all clients remain fully compliant with the Hong Kong Companies Ordinance and other relevant statutory requirements.
• Coordinate with external regulatory authorities (e.g., Companies Registry, Inland Revenue Department) on behalf of clients.
• Build and maintain professional relationships with clients, providing timely and accurate advice on routine corporate secretarial matters.

Requirements

• Bachelor’s degree/Diploma in Corporate Governance, Law, Business Administration, or a related discipline.
• Minimum of 2 years of solid experience in the company secretarial field, specifically gained within a CPA firm or professional corporate service provider.
• Hands-on proficiency in the CSA (Company Secretarial Administration) software system is strictly required.
• Comprehensive knowledge of the Hong Kong Companies Ordinance; experience with offshore jurisdictions (e.g., BVI) is a major plus.
• Fluent in written and spoken English and Chinese (Cantonese and Mandarin).
• Strong multitasking skills, highly organized, and capable of handling a varied client workload under pressure.
• Immidiate available is highly preferred