Company Secretary

Position: Company Secretary

About the Role

We are looking for a qualified and detail-oriented Company Secretary to manage corporate secretarial, statutory, compliance, and governance-related activities for our logistics business. The ideal candidate should have strong knowledge of the Companies Act, regulatory compliance, documentation, and coordination with internal and external stakeholders.

Key Responsibilities

• Ensure compliance with the Companies Act, 2013 and other applicable laws and regulations.
• Maintain statutory registers, records, minutes, resolutions, and corporate documentation.
• Prepare agendas, notices, minutes, and supporting documents for Board and General Meetings.
• Coordinate Board Meetings, General Meetings, and other statutory meetings.
• Manage ROC/MCA filings, including annual returns and other applicable forms.
• Monitor statutory and regulatory compliance deadlines and maintain compliance calendars.
• Liaise with ROC, MCA, auditors, legal advisors, consultants, and other regulatory authorities.
• Assist the management and Board of Directors with corporate governance matters.
• Draft and review resolutions, agreements, notices, declarations, and other corporate documents.
• Maintain proper records of shareholding, director-related matters, and corporate changes.
• Support incorporation, alteration, restructuring, and other corporate actions as required.
• Provide guidance to management on statutory and secretarial compliance requirements.
• Maintain confidentiality of sensitive corporate and business information.
• Assist with compliance requirements relevant to the logistics, transportation, warehousing, and supply-chain business as applicable.

Requirements

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
• Graduate degree in Commerce, Law, Business Administration, or a related field preferred.
• Strong knowledge of the Companies Act, MCA/ROC filings, corporate governance, and statutory compliance.
• Good drafting, documentation, communication, and coordination skills.
• Proficiency in MS Office and relevant MCA/ROC compliance platforms.
• Strong attention to detail and ability to manage multiple deadlines.
• Prior experience in the logistics, transportation, supply chain, warehousing, or related industry will be an advantage.

Preferred Candidate Profile

• Female candidates are preferred.
• Professional, organized, and proactive approach.
• Strong interpersonal and communication skills.
• Ability to work independently and coordinate effectively with senior management.
• High level of integrity and confidentiality.