Company Secretary

About the Role

We are looking for a proactive and detail-oriented Company Secretary (CS) with 13 years of

experience to independently manage and oversee the company's corporate secretarial, statutory

and regulatory compliance requirements.

The ideal candidate should have hands-on experience with MCA/ROC filings, Companies Act

compliances, FCRA-related compliances, corporate documentation, agreements and statutory

records. The person should be comfortable working independently, coordinating with

management, auditors, consultants and government authorities, and ensuring that all statutory deadlines are met.

Key Responsibilities

1. MCA / ROC & Companies Act Compliance

• Manage and ensure timely completion of all MCA/ROC filings and statutory compliances.

• Prepare and file annual and event-based forms such as AOC-4, MGT-7/MGT-7A, DIR-12,

PAS-6, DPT-3, MSME-1 and other applicable forms.

• Maintain statutory registers, records and corporate documentation.

• Ensure compliance with provisions of the Companies Act, 2013 and related rules.

• Handle changes relating to directors, shareholders, registered oice, share capital and

other corporate matters.

• Coordinate with statutory auditors, legal advisors and external consultants.

2. Board & Corporate Governance

• Prepare notices, agendas, resolutions, minutes and supporting documents for Board and

General Meetings.

• Maintain proper records of Board Meetings, General Meetings and corporate resolutions.

• Draft and coordinate execution of Board/Shareholder resolutions and other corporate

documents.

• Ensure proper maintenance of statutory registers and corporate records.

• Track and close action items arising from Board and management meetings.

3. FCRA & Regulatory Compliance

• Manage applicable FCRA registrations, filings, renewals and reporting requirements.

• Maintain proper records and documentation relating to FCRA transactions and regulatory

requirements.

• Coordinate with finance and other relevant teams to ensure compliance with applicable

FCRA requirements.

• Monitor changes in applicable regulatory requirements and advise management

accordingly.

4. FEMA / Foreign Investment Compliance

• Support and manage applicable FEMA/FDI compliances, including reporting

requirements relating to foreign investments, where applicable.

• Coordinate with banks, consultants and relevant authorities for foreign investment-

related documentation and filings.

5. Agreements & Legal Documentation

• Coordinate the preparation, execution, renewal and closure of company agreements.

• Maintain a centralized Agreement Tracker covering execution dates, expiry dates, renewal

dates, termination clauses and other key obligations.

• Coordinate with internal teams and external legal counsel for agreement review and

closure.

• Ensure all executed agreements are properly documented and securely maintained.

• Follow up on pending signatures, renewals, amendments and closures.

6. Other Statutory & Regulatory Compliance

• Monitor and manage other applicable statutory filings and regulatory requirements.

• Maintain a comprehensive Compliance Calendar covering all recurring and event-based

obligations.

• Ensure timely completion of statutory filings and maintain evidence of all submissions.

• Track regulatory updates and identify their impact on the company.

7. Corporate Records & Documentation

• Maintain an organized repository of incorporation documents, statutory filings, registers,

resolutions, agreements and other corporate records.

• Ensure all corporate documents are updated and readily available for audits, due

diligence and management requirements.

• Support internal and external audits and due-diligence exercises.

8. Management Support

• Provide guidance to management on corporate secretarial and compliance matters.

• Assist the management team in structuring and documenting corporate actions.

• Coordinate with Finance, HR, Operations, Legal and other teams for compliance-related

requirements.

• Act as the primary point of coordination for routine company secretarial matters.