Company Secretary

Job Description Company Secretary

Position: Company Secretary
Experience: 1–3 Years
Qualification: Qualified Company Secretary (CS)
Department: Secretarial / Legal & Compliance
Location: Hyderabad
Reporting To: Head – Legal & Secretarial / CFO / Company Secretary

We are looking for a Company Secretary with 1–3 years of post-qualification experience to manage the Company's secretarial, statutory and regulatory compliances and assist in corporate governance matters. The candidate should have good knowledge of the Companies Act, MCA filings, SEBI regulations (where applicable), Board/General Meeting processes and routine corporate secretarial activities.

Key Responsibilities

1. Secretarial Compliance

• Ensure timely compliance with the Companies Act, 2013 and applicable rules and regulations.

• Maintain statutory registers, records and other secretarial documents.

• Prepare and maintain Board Meeting and General Meeting documentation, including:

• Notices and agendas

• Board notes

• Resolutions

• Minutes

• Attendance registers

• Assist in convening and conducting Board Meetings, General Meetings and Committee Meetings.

• Prepare and issue notices, letters and other statutory communications.

2. MCA & Statutory Filings

• Prepare and file forms and returns with the Ministry of Corporate Affairs (MCA).
• Handle routine MCA filings such as AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, MSME Form-1, DPT-3, BEN-2, ADT-1, etc., as applicable.
• Maintain records of statutory filings and ensure timely completion of compliances.
• Monitor changes in statutory requirements and assess their applicability to the Company.

3. Corporate Governance

• Assist in ensuring compliance with the Company's Articles of Association, Board-approved policies and applicable laws.
• Assist in preparation of Board and Committee papers.
• Maintain proper documentation and records of corporate decisions.
• Coordinate with Directors, senior management and other stakeholders on secretarial matters.

4. Share Capital & Corporate Actions

• Assist in matters relating to:

• Issue and allotment of shares

• Transfer/transmission of shares

• Increase/reduction of share capital

• Preference shares

• ESOP/LTI/employee incentive matters

• Dividend declarations and payments

• Dematerialisation and related matters

• Coordinate with RTA, NSDL/CDSL, banks and other external agencies, wherever applicable.

5. Legal & Regulatory Support

• Assist the Legal/Secretarial team in reviewing routine agreements, notices and corporate documents.
• Assist in tracking statutory notices, regulatory communications and compliance requirements.
• Coordinate with external consultants, advocates, auditors and other professionals.
• Support due diligence and preparation of corporate documents when required.

6. Compliance Tracking & Reporting

• Maintain and periodically update the compliance calendar.
• Track pending compliances and ensure timely closure.
• Prepare compliance status reports for management.
• Maintain a proper repository of statutory and secretarial records.

Desired Skills

• Good working knowledge of the Companies Act, 2013 and MCA portal.
• Good drafting and documentation skills.
• Understanding of Board/General Meeting procedures.
• Ability to prepare notices, agendas, resolutions and minutes.
• Good communication and coordination skills.
• Strong attention to detail and ability to manage multiple deadlines.
• Proficiency in MS Office – Word, Excel and PowerPoint.
• Ability to independently handle routine secretarial compliances.

Preferred Experience

• 1–3 years of post-qualification experience in a corporate/secretarial environment.
• Experience in a private limited company/group of companies will be an advantage.
• Exposure to legal documentation, contracts and corporate governance will be preferred.

Key Performance Indicators (KPIs)

• Timely completion of statutory and MCA compliances.
• Accuracy of statutory filings and corporate records.
• Timely preparation of Board/Committee/General Meeting documentation.
• Maintenance of updated statutory registers and records.
• Effective tracking and closure of compliance requirements.
• Responsiveness to internal and external stakeholders.

Candidate Profile

The ideal candidate should be a qualified Company Secretary with 1–3 years of experience, having a strong foundation in company law and secretarial compliance, good drafting skills, attention to detail and the ability to independently manage routine compliance activities while supporting the senior secretarial/legal team.

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