Compliance Administrative Assistant合規行政助理

Key Responsibilities

Compliance Support & Project Documentation

• Assist compliance consultants in the full process of financial licence applications, including application material collection, checklist verification, form completion and document translation, ensuring all materials meet the submission requirements of Hong Kong Customs and relevant regulatory authorities.

• Participate in the drafting, proofreading and updating of compliance policy documents; assist in maintaining the company's internal compliance policy library and regulatory database, ensuring documents are kept up to date and meet regulatory traceability requirements.

• Responsible for the classification, archiving, version control and confidential storage of project documents, ensuring project documentation meets the company's quality management standards.

Administrative & Office Operations

• Handle daily administrative affairs of the office, including office supplies procurement and management, equipment maintenance, courier services, visitor reception, etc., ensuring an efficient office environment.

• Manage cross-departmental coordination matters, including administrative logistics support, data compilation and reporting, internal event organisation, etc., assisting in optimising internal workflows.

• Responsible for the receipt, stamping and delivery of various documents between the company and banks, government departments and partners, including contracts, correspondence, application documents and regulatory responses — handling sign-off, chops, registration and dispatch to ensure accurate and timely document flow with complete records retained.

• Assist in managing the company's document system and electronic archive library, ensuring proper filing and convenient retrieval of documents.

Client Relationship & Project Coordination

• Serve as the front-line contact for clients, responding promptly to daily enquiries, following up on client feedback, and maintaining good client relationships.

• Coordinate project meeting arrangements, including booking meeting rooms, preparing meeting materials, scheduling with multiple parties, and producing professional meeting minutes promptly after meetings, following up on action items.

• Regularly update project progress schedules, identify project risks in a timely manner and report to supervisors, ensuring projects are delivered on schedule.

External Communication & Ad-hoc Support

• Assist in daily email correspondence, information enquiries and regular meeting communications with overseas regulatory authorities, industry associations and strategic partners; assist in drafting and translating various business correspondence and application documents.

• Complete industry policy research, market information collection and other ad-hoc tasks assigned by supervisors.

Requirements

Academic Background

• Holder of a bachelor's degree from a recognised university in Hong Kong or overseas, preferably in Law, Accounting, Finance, Business Administration, Public Administration or related disciplines. Outstanding fresh graduates are welcome to apply.

Working Experience

• At least 1 year of working experience in administration, compliance, legal or customer service. Candidates with experience in secretarial companies, accounting firms, law firms or financial services institutions will be given priority consideration.

• Candidates with experience in Hong Kong financial licence applications or compliance project support will be given priority consideration.

Language Proficiency

• Proficient in Cantonese, Mandarin and English, with strong Chinese and English reading and writing skills, able to independently compose business emails and professional documents, and communicate fluently with overseas institutions.

Software Skills

• Proficient in MS Office applications, especially Word document processing, Excel data analysis and PowerPoint presentations. Candidates with basic document translation skills are preferred.

Competencies

• Extremely detail-oriented and responsible, able to work under pressure and adapt to a fast-paced professional service environment.

• Proactive with clear logical thinking, possessing strong problem-solving skills, communication and coordination abilities, and a team-oriented spirit.

• Interested in the financial compliance industry, with strong learning ability, willing to proactively understand Hong Kong regulatory policies and industry developments.

• Possess good time management skills, able to handle multiple project tasks simultaneously and deliver work results on time.

What We Offer

• Standard working hours (09:00 - 17:30),5-day work week. We value efficiency and say NO to unnecessary overtime so you can enjoy your personal life.

• Comfortable office environment situated in a convenient location (Near Wan Chai MTR Station).

• Open-minded and inclusive working atmosphere with a flat management structure. We respect every employee’s ideas and provide ample room for career growth.

• Competitive salary commensurate with experience and skills.