Compliance Administrator - 3 month FTC

Vacancy No

VN612

Basis

Fixed Term Contract

Full Time / Part Time

Full Time

Entity

Aventum Group Management Services Ltd

Location City

London

Job Details

Role Summary

This role will provide dedicated administrative and project support to the Compliance and Strategic Operations teams in delivering the Market TOBA Refresh Project and associated client remediation activities.

The role will support the coordination of Know Your Customer (KYC) reviews, document collection, sanctions screening administration, market due diligence activities, Letters of Capacity reviews, stakeholder engagement and record management. The role will help ensure that regulatory and internal compliance requirements are met across the Group’s insurer, broker and client relationships.

This is an entry-level fixed term contract position suited to someone with strong organisational and administrative skills, excellent attention to detail and an interest in gaining insurance experience. The role will involve managing documentation, maintaining accurate records, coordinating information and supporting stakeholders to ensure project activities are completed within agreed timescales.

Role Accountabilities

• Support the delivery of the Market TOBA Refresh Project and associated compliance remediation activities.
• Obtain, review and maintain updated KYC documentation for market counterparties, insurers, brokers and clients.
• Conduct searches for required KYC information from approved sources and ensure all documentation is accurately recorded and saved within designated repositories.
• Coordinate the collection of director and shareholder information for relevant entities.
• Facilitate the screening process for directors and shareholders and ensure screening certificates are saved and appropriately filed.
• Obtain, track and maintain all Letters of Capacity relating to market counterparties.
• Ensure Letters of Capacity are reviewed by the relevant stakeholders and submitted to the Market Security Committee for review and approval where required.
• Identify missing documentation and prepare individual communications to counterparties requesting outstanding information.
• Monitor responses and maintain follow-up activities to ensure documentation is received within agreed timeframes.
• Support the onboarding of new counterparties and clients by ensuring compliance documentation requirements are completed and recorded.
• Maintain accurate and auditable records of all compliance activities completed as part of the project.
• Produce regular status reports highlighting project progress, risks, issues and outstanding actions.
• Work closely with Compliance, Operations, Broking and Finance teams to ensure project deadlines are achieved.
• Maintain trackers detailing outstanding documentation, review status, approvals and remediation actions.
• Review individual entities within EPIC to assess compliance requirements relating to:
  • KYC documentation
  • Sanctions screening
  • Terms of Business Agreements (TOBAs)
  • Associated regulatory records
• Any additional duties assigned.

Role Requirements

• Previous administrative, coordination or project support experience is desirable; experience within compliance or financial services is advantageous but not essential.
• Strong organisational skills with the ability to manage large volumes of documentation.
• Experience working with Microsoft Excel and maintaining project trackers.
• Excellent attention to detail and ability to review information accurately.
• A willingness to learn and develop an understanding of compliance.
• Ability to follow established processes and procedures consistently.

Skills and Abilities

• Confident using Microsoft Office, particularly Excel.
• Strong organisational and administrative skills with good attention to detail.
• Ability to handle confidential information with discretion.
• Good written and verbal communication skills.
• Ability to manage priorities and meet deadlines.
• Methodical approach with a willingness to learn and follow processes.
• Ability to work collaboratively and build positive working relationships.

Management Duties

• No

We are an equal opportunity employer, and we are proud to share that 93% of our employees say they can be themselves at work. We aim to hire our industry's finest people because the best people drive the best outcomes. And we forever challenge the status quo because we know there are always ways to improve things. Because together, we're limitless.

We value applicants from all backgrounds and foster a culture of inclusivity. We understand the need for flexibility, so work in a hybrid model. Please let us know if you require any reasonable adjustments during the recruitment process.

FCA Conduct Rules [include the following for all]

Under the Senior Managers and Certification Regime the FCA and Aventum expects that:

• You must act with integrity.

• You must act with due skill, care and diligence.

• You must be open and cooperative with the FCA, the PRA and other regulators.

• You must pay due regard to the interests of customers and treat them fairly.

• You must observe proper standards of market conduct.

• You must act to deliver good outcomes for retail customers.

[Include the following additional Conduct Rules for SMF roles only]

As a Senior Management Function holder, the FCA and Aventum expects that:

• You must take reasonable steps to ensure that the business of the firm for which you are responsible is controlled effectively.

• You must take reasonable steps to ensure that the business of the firm for which you are responsible complies with the relevant requirements and standards of the regulatory system.

• You must take reasonable steps to ensure that any delegation of your responsibilities is to an appropriate person and that you oversee the discharge of the delegated responsibility effectively.

• You must disclose appropriately any information of which the FCA or PRA would reasonably expect notice.