Compliance and Documentation Assistant

We are looking for a Compliance & Documentation Assistant to support the effective management, monitoring and maintenance of operational and compliance-related documentation.

Key Responsibilities

• Maintain and update company records, certificates, licences, permits and other relevant documentation
• Monitor document expiry dates and assist with timely renewal and submission of required documents
• Maintain accurate Excel trackers, registers, compliance matrices and documentation records
• Organise, file, index and retrieve documents in both electronic and physical filing systems
• Assist with document verification, submission and follow-up with internal departments and external parties
• Support the preparation of documents for audits, inspections, client requirements and project submissions
• Assist in updating company procedures, forms, manuals and other controlled documents
• Ensure proper version control and compliance with established document control procedures
• Assist with audit documentation, NCR/CAR records and follow-up actions
• Prepare basic reports, summaries and presentations using Microsoft Office
• Maintain confidentiality and ensure accuracy and completeness of all records
• Provide general administrative and documentation support to the relevant department
• Perform other duties as assigned by the supervisor or management

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, Administration, Compliance or a related field
• Minimum 2 years of relevant working experience in administration, documentation, compliance, records management or a related role
• Strong and practical knowledge of Microsoft Excel is mandatory
• Must be able to use Excel for data entry, maintaining trackers, filtering, sorting, basic formulas and preparing reports
• Familiarity with document management or compliance software/systems is required
• Good knowledge of Microsoft Word and PowerPoint
• Experience with ISO documentation or management systems will be an added advantage
• Good organisational and time-management skills with strong attention to detail
• Able to maintain accurate records and handle multiple documents and deadlines
• Good communication and coordination skills
• Willing to learn and able to work independently with minimal supervision

Pay: RM2,500.00 - RM3,500.00 per month

Work Location: In person