Compliance and Operations Admin

Key Responsibilities:

Office Operations / Administration

• Manage daily office operations and provide administrative support.
• Coordinate office bills, invoices, equipment, and supplies.
• Work with IT and external vendors to support office needs.
• Maintain good relationships with service providers, including payroll companies, auditors, and travel agencies.
• Monitor office supplies and arrange restocking when needed.
• Organise office events, celebrations, and team activities.

HR Compliance

• Handle onboarding for employees and contractors, including documents, equipment, system access, and insurance.
• Manage employee resignations and terminations, including leave balances, tax clearance, and final pay.
• Maintain employee records and documentation.
• Assist with payroll, timesheets, and expense claims.
• Handle contractor enquiries on insurance, leave, employment passes, salary, and expenses.
• Perform other duties as assigned.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, Management, Finance, or a related discipline.
• Experience in HR administration, compliance, payroll, or office operations is an advantage.
• Strong organisational skills and ability to manage multiple tasks and deadlines.
• Strong attention to detail and ability to handle confidential information.
• Good communication and coordination skills when working with employees, vendors, and service providers.
• Able to identify issues and raise them to the appropriate team.
• Proficient in Microsoft Office, particularly Excel, Word, Outlook, and Teams. Experience using HRIS, ATS, DocuSign, payroll portals, or client timekeeping systems would be advantageous.
• Quick to learn new systems and manage tasks independently.
• Professional, proactive, dependable, and service-oriented.
• Able to work in a fast-paced environment and suggest ways to improve work processes.