Compliance Assistant

Job Scope

• Assist in managing and monitoring the company’s factory regulatory and government compliance requirements.
• Liaise with relevant government authorities and agencies, including DOE/JAS, DOSH/JKKP, BOMBA, MIDA/MITI, Customs and local authorities.
• Manage and maintain required licences, permits, registrations, certificates and compliance documents.
• Monitor scheduled waste and chemical management, including eSWIS records, storage, labelling and disposal arrangements.
• Coordinate workplace safety and health compliance, inspections, risk assessments and corrective actions.
• Coordinate fire safety requirements, inspections, certificates and emergency preparedness.
• Assist with logistics and customs compliance, including import/export documentation, customs declarations, permits, licences and other relevant regulatory requirements.
• Coordinate with logistics providers, freight forwarders, customs agents and relevant authorities to ensure shipments comply with applicable regulations.
• Monitor the validity of logistics-related permits, approvals and supporting documents, and follow up on renewals or outstanding submissions.
• Maintain proper records of shipping documents, customs approvals, permits and other logistics compliance documentation.
• Conduct regular factory compliance inspections and identify areas requiring improvement.
• Maintain proper records and documentation for government inspections, audits and regulatory requirements.
• Monitor regulatory deadlines, renewals and submissions to ensure requirements are completed on time.
• Coordinate with external consultants, contractors and relevant parties on compliance-related matters.
• Follow up on findings from government inspections, audits and internal assessments until corrective actions are completed.
• Coordinate and monitor 5S/6S activities and factory housekeeping standards.
• Keep management updated on regulatory requirements, compliance status and potential issues.
• Assist in preparing policies, procedures, reports and documentation related to factory and logistics compliance.
• Perform other compliance and administrative duties assigned by management.

Requirements

• Fresh graduates are welcome to apply
• Diploma or Bachelor’s Degree in Environmental Management/Occupational Safety & Health/ Logistics/ Supply Chain Management/ Engineering/ Science or a related field is an advantage.
• Minimum 1–3 years of relevant experience in factory compliance, EHS, logistics compliance, customs, regulatory compliance, manufacturing or a related field is an advantage.
• Familiar with DOE/JAS, DOSH/JKKP, BOMBA, MIDA/MITI, Customs and local authority requirements.
• Experience in scheduled waste and chemical management, including eSWIS, is an added advantage.
• Knowledge of workplace safety, environmental requirements, factory compliance and logistics or customs procedures is an advantage.
• Experience dealing with government agencies, inspections, audits, licences, permits and regulatory documentation is an advantage.
• Experience in import/export documentation, customs declarations, freight forwarding or shipment compliance is an added advantage.
• CePSWaM, SHO/OSH or other relevant certifications recognized by government authorities & registered on MyKKP will be an added advantage.
• Good documentation, record-keeping and follow-up skills.
• Good communication and coordination skills, with the ability to liaise with government authorities, logistics providers and external parties.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Able to work independently, conduct factory inspections and follow up on corrective actions.