Compliance Assistant

GENERAL PURPOSE OF JOB:

The Compliance Assistant is responsible for supporting the Compliance Manager and the Compliance Specialist by reviewing and organizing event-related documentation, monitoring staff scheduling for labor law compliance, and assisting in internal audits. This role helps ensure that all event and operational processes follow company policies, industry regulations, and legal requirements. The Compliance Assistant works closely with Operations, Quality Assurance, and Human Resources to help maintain high standards of compliance and reduce organizational risk.

Event File Compliance

• Assist in reviewing event files to ensure documentation is complete, accurate, and meets company and legal standards.
• Retrieve and deliver original event files from venues to the office to scan and submit.
• Assist in routine audits of event files to identify and escalate any missing or incomplete documentation.
• Support efforts to improve file organization systems and compliance workflow.

Meal Break Compliance

• Support tracking of break documentation and flag inconsistencies or potential violations.
• Assist in digitizing and uploading break sheets to review with the Compliance Specialist.
• Coordinate with QA to ensure break records are up to date and aligned with labor laws during events.

Auditing and Reporting

• Assist in conducting internal audits related to event compliance and break documentation.
• Help identify compliance risks and contribute to proposed solutions.
• Assist in compiling data and draft reports on compliance issues, trends, and findings for review by the Compliance Manager.
• Document and track progress on any corrective actions.

Training and Support

• Willing and able to work in the field or in the office, depending on demand.
• Help deliver short refreshers and quick-reference materials to event staff and supervisors on documentation standards.
• Provide on-the-spot support during events to resolve break-timing risks, redeploy breakers, and fix documentation gaps.
• Stay informed about relevant labor laws and compliance standards.

SKILLS:

Oral Communication Skills Written Communication Skills Interpersonal Communication Skills

Diplomacy Organization Planning

Professionalism Reading Skills

EDUCATION AND/OR EXPERIENCE:

Bachelor's degree; and related experience and/or training event file documentation and meal break compliance; or equivalent combination of education and experience.

LANGUAGE ABILITY:

Ability to read and interpret documents such as event files and state regulated rest and meal break policies

MATH ABILITY:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER & EQUIPMENT SKILLS:

To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel; Microsoft Explorer; Microsoft Outlook; Microsoft PowerPoint; and Microsoft Share Point. Must become proficient on company Protatech Scheduling program and SORT online training program.

TRAVEL:

Depending on business needs, travel may be required.