Compliance Coordinator

Responsibilities Compliance & Government Contract Administration

• Collect, review, and maintain all required Heavy Civil compliance forms in collaboration with Subcontract Document Coordinators.
• Communicate federal, state, and local compliance regulations; distribute new or revised compliance forms; and ensure procedures are documented and communicated.
• Maintain efficient procedures for Project Assistants and Jobsite Assistants on federally funded / federally assisted projects to ensure all federal requirements are met.
• Audit all jobs requiring certified payroll reporting and coordinate with payroll to provide correct wage rates and prime contract information.
• Administer and maintain compliance‑related government systems and portals, including SAM.gov, eMARS, CPARS, RMS, and other required reporting platforms.
• Support company and project‑level small business reporting requirements, including documentation, certifications, reporting, and outreach tracking.
• Maintain Schedule H Owner Requirements for all federally funded / federally assisted projects.
• Keep current on government regulation changes and prime contract modifications; communicate impacts to operations, field supervision, subcontractors, and project teams.
• Explain government compliance requirements (new and existing) to subcontractors, owners, internal team members, and craft workers.

Subcontractor, Insurance & Risk Support

• Manage subcontract compliance documentation, including business licenses, safety documentation, bonds, and required certifications, ensuring all documents are received, approved, saved, and distributed.
• Assist with reviewing bonded change orders and identifying compliance or financial discrepancies.
• Support SCC (Safety Compliance Committee or applicable group) requirements, including compliance reviews, risk assessments, and waiver evaluations.
• Review addenda with Operations Managers to identify potential compliance anomalies or risks.

Project Start‑Up, Administration & Closeout

• Assist with electronic job start‑up in project management systems, including obtaining insurance, permits, licenses, and jobsite mobilization documentation.
• Create, maintain, and archive all electronic project files in accordance with company and contract requirements.
• Create, distribute, execute, and track contracts, purchase orders, and change orders using project management systems and DocuSign.
• Assist project teams with construction document control, including drawings, specifications, RFIs, submittals, and logs.
• Enter, update, and research project information in JD Edwards and other project management systems (job status reports, projections, invoices, pay applications, and change orders).
• Prepare, distribute, and manage closeout documentation required by contract; verify all electronic files are complete and ready for storage.

Financial, Payroll & Reporting Support

• Coordinate certified payroll, PSTE time entry, and monthly reporting for applicable employees and projects.
• Receive, track, and coordinate Sales & Use Tax documentation with accounting.
• Assist with subcontractor pay applications, including review of pay apps and lien waivers, coding, routing for approval, and status tracking.
• Review and code overhead, material, and miscellaneous project invoices for Project Manager approval.
• Research and resolve pay application, invoice, expense report, and financial discrepancies in coordination with accounting and project teams.

Administrative & Cross‑Functional Support

• Act as a liaison to JSA Coordinators and support field administration coordination.
• Assist with employee onboarding compliance requirements, including security clearances, badges, and access as required for government projects.
• Maintain division‑specific compliance forms, government sector documentation, and authorized access lists.
• Support IT, legal, accounting, and operations with compliance matters related to audits, system access, mergers, and regulatory requirements.

Qualifications/Experience/Skills Education - Skills - Knowledge - Qualifications & Experience

• Bachelor’s degree preferred
• Construction experience preferred
• Preferred 3 years of work experience in a compliance related position within the construction industry
• Minimum of five years of work experience in a compliance related position within the construction industry
• Strong verbal and written communication skills
• Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
• Working proficiency in Bluebeam strongly preferred
• Aptitude to learn new computer applications and software
• Excellent customer service skills
• Positive attitude
• Proven self-starter
• Detailed oriented with the ability to recognize discrepancies

Ability to work in a team environment as well as independently

• Must thrive in a fast-paced work environment
• Ability to successfully prioritize multiple tasks with competing deadlines
• Ability to maintain a high level of confidentiality

Obtain notary certification in applicable county