Compliance Executive

Roles and Responsibilities

Job Description HR Compliance Executive

Key Responsibilities:

• Ensure compliance with various labour laws, including the Contract Labour Act, Factories Act, Gratuity Act, ESI Act, PF Act, Bonus Act, Industrial Laws, and other applicable statutory regulations.

• Manage statutory compliances, including preparation and filing of returns, applications, forms, and other statutory documents with the relevant authorities.

• Handle gate pass processing and maintain proper records and documentation.

• Prepare and maintain statutory registers, records, and other compliance-related documents as required under applicable laws.

• Process and coordinate payroll-related data and ensure timely submission of payroll inputs.

• Conduct regular compliance audits to identify gaps, risks, and areas for improvement.

• Support the development and implementation of effective processes and strategies to ensure legal and statutory compliance across operations.

• Coordinate with internal stakeholders, clients, and government authorities for smooth execution of compliance activities.

• Handle processing, renewal, amendment, and maintenance of various licences, including:

• Fire Licence

• Factory Licence

• Contract Labour Licence

• Food Licence

• Other applicable statutory licences and registrations

• Maintain proper documentation and ensure timely renewal of registrations, licences, and statutory approvals.

• Assist in responding to statutory notices and queries from government authorities, wherever required.

Desired Candidate Profile:

• Graduate in any discipline.
• 1–3 years of relevant experience in HR Compliance / Labour Law / Statutory Compliance or a similar domain.
• Good working knowledge of applicable labour laws and statutory compliance requirements.
• Knowledge of PF, ESI, Bonus, Gratuity, Contract Labour, Factory compliance, and other labour-related legislation.
• Good communication and interpersonal skills.
• Proficiency in MS Excel and MS Office.
• Strong documentation, coordination, and follow-up skills.
• Ability to work independently and coordinate effectively with internal teams, clients, and government authorities.
• Candidates with experience in handling statutory licences, audits, registers, and government liaison will be preferred.