Compliance Executive

Job Title: Compliance Executive

Location: JEBEL ALI, DUBAI.

Job Type: Full-Time

Experience: Minimum 1-2 years in a similar field

Job Overview:

The Compliance Executive is responsible for ensuring that the organization operates in compliance with internal policies, regulatory requirements, quality management standards, ESG reporting obligations, and corporate governance expectations. The role is responsible for maintaining organizational compliance, coordinating internal audits, monitoring operational standards, ensuring timely renewals of statutory certifications, facilitating Management Review Meetings, and driving continual improvement throughout the organization.

Key Responsibilities

1**. ISO 9001:2015 and Quality Management**

· Maintain and continuously improve the organization’s Quality Management System (QMS) in accordance with ISO 9001:2015.

· Plan and conduct Internal ISO Audits across all departments.

· Verify compliance with approved Standard Operating Procedures (SOPs), policies, and work instructions.

· Identify non-conformities and monitor corrective and preventive actions through to closure.

· Conduct routine quality and process compliance inspections throughout the organization.

· Ensure departmental operations remain aligned with ISO 9001:2015 requirements.

· Maintain audit schedules, audit reports, corrective action logs, quality records, and document control registers.

· Coordinate external certification and surveillance audits.

· Recommend process improvements to enhance operational efficiency and quality performance.

2. ESG (Environmental, Social & Governance)

· Coordinate ESG data collection from all departments.

· Validate, consolidate, and maintain ESG performance records.

· Upload ESG data to Unravel Carbon and G17 reporting platforms within specified deadlines.

· Liaise with Corporate Headquarters regarding ESG initiatives, reporting requirements, and compliance expectations.

· Monitor organizational compliance with corporate sustainability objectives.

· Ensure ESG docmentation is accurate, complete, and readily available for review.

3**. OFC and Trade Licenses**

· Coordinate and maintain all Operational Fitness Certification (OFC) requirements.

· Ensure all statutory licenses, operational permits, and certifications remain valid and renewed before expiry.

· Coordinate with relevant authorities regarding inspections, approvals, and certification renewals.

· Maintain an updated compliance calendar for licenses, certifications, and statutory requirements.

· Verify that all equipment calibration certificates remain valid and ensure calibration schedules are maintained.

· Maintain calibration records for all measuring and testing equipment.

· Ensure chemicals are stored safely in accordance with regulatory and company requirements.

· Maintain updated Material Safety Data Sheets (MSDS/SDS) for all chemicals used within the organization.

· Maintain an updated Chemical Register/List and ensure departmental compliance.

· Conduct periodic inspections of chemical storage areas.

· Verify that emergency exits and evacuation routes remain clear during compliance inspections.

· Ensure First Aid Boxes remain compliant with company and regulatory requirements.

· Coordinate and monitor mandatory workplace safety training programs.

· Maintain records of all compliance inspections, certifications, licenses, and regulatory documentation.

4. Management Meetings and Follow-up

· Coordinate Monthly Management Review Meetings.

· Prepare meeting agendas in consultation with Management.

· Record accurate Minutes of Meeting (MoM).

· Circulate meeting minutes to all attendees within agreed timelines.

· Track all action items arising from Management Meetings.

· Follow up with department heads to ensure assigned tasks are completed within agreed deadlines.

· Escalate overdue action items to Management.

· Maintain an action tracker and provide periodic status updates on outstanding items.

· Support Management in monitoring organizational objectives and continual improvement initiatives.

5. General Responsibilities

· Maintain controlled documents in accordance with document control procedures.

· Work closely with all departments to ensure compliance objectives are achieved.

· Assist departments during internal and external audits.

· Promote awareness of compliance requirements throughout the organization.

· Recommend initiatives to improve compliance, operational efficiency, quality, and risk management.

· Perform any additional duties or special projects assigned by Management from time to time.

Qualifications:

· Bachelor’s Degree in Business Administration, Quality Management, Engineering, or related discipline.

· Knowledge of ESG reporting platforms is desirable.

Experience

· Minimum 1-2 years of experience in Compliance, Quality Assurance, and ISO- Internal Auditing.

· Experience within a manufacturing, industrial, trading, or JAFZA/FZE environment is preferred.

Key Skills

· Strong knowledge of ISO 9001:2015 Quality Management Systems.

· Internal auditing and compliance management.

· ESG reporting and sustainability practices.

· Document control and regulatory compliance.

· Strong analytical, organizational, and problem-solving skills.

· Excellent communication and report-writing abilities.

· Proficiency in Microsoft Office applications.

Key Performance Indicators (KPIs)

· Closure rate of audit findings

· Equipment calibration compliance

· Timely renewal of OFC, Trade Licenses, and statutory certifications

· Completion rate of Management Meeting action items

· ESG reporting accuracy and on-time submission

· Reduction in repeat non-conformities

· Compliance with document control requirements

· Successful completion of external ISO and regulatory audits

If you are a proactive and detail-oriented professional with a passion for above role, we invite you to apply for this exciting opportunity.
Join our team and contribute to the success of our growing organization.

Job Type: Full-time

Pay: From AED3,500.00 per month

Language:

• English, Hindi (Required)

Work Location: In person