Compliance Executive

• Manage end-to-end employee onboarding, from pre-joining formalities to completion of joining documentation and HR induction.
• Coordinate with Talent Acquisition and hiring managers to confirm joining dates, approved CTC, designation, department, and reporting structure.
• Collect and verify employee KYC documents, educational certificates, previous employment documents, bank details, PAN, Aadhaar, and other required records.
• Prepare, issue, and track offer letters, appointment letters, employment contracts, confidentiality agreements, and other HR documents through approved processes.
• Coordinate employee background verification (BGV) and track verification status, discrepancies, and pending cases.
• Create employee IDs and HRMS profiles and ensure timely employee activation in relevant systems.
• Coordinate with IT, Administration, and respective departments for email IDs, access cards, attendance access, assets, and other joining requirements.
• Conduct or coordinate employee induction, policy orientation, and acknowledgement of company rules and procedures.
• Maintain employee master data, including designation, department, location, reporting manager, CTC, bank details, UAN, ESIC details, and employment status.
• Administer HRMS transactions related to onboarding, transfers, promotions, salary revisions, confirmation, employee movements, and exits.
• Monitor probation completion, confirmation due dates, contract expiry, and other employee lifecycle milestones.
• Maintain accurate physical and digital employee files, including signed appointment letters, salary revision letters, declarations, and policy acknowledgements.
• Coordinate with payroll for employee master updates, joining inputs, separation details, and changes affecting salary processing.
• Conduct periodic employee master audits and reconcile HRMS records with payroll and statutory records.
• Generate monthly HR MIS covering headcount, joinings, exits, pending documentation, BGV status, probation, and employee movements.
• Initiate and coordinate employee resignation and separation processes in accordance with company policies.
• Track notice periods, last working dates, resignation acceptance, and pending exit formalities.
• Coordinate employee clearance and no-dues processes with IT, Administration, Finance, Warehouse, reporting managers, and other concerned departments.
• Ensure the return of company assets, ID cards, access cards, laptops, uniforms, documents, and other company property.
• Coordinate exit interviews and maintain employee feedback and separation records.
• Prepare and track relieving letters, experience letters, resignation acceptance letters, and other exit-related documentation.
• Coordinate with Payroll for F&F settlement inputs, including attendance, leave balances, notice pay, advances, and recoveries.
• Ensure timely HRMS status updates and coordinate system access deactivation with IT upon employee separation.
• Support internal audits, statutory audits, customer audits, and third-party audits by maintaining complete and organised employee records.
• Ensure employee information is handled confidentially and shared only with authorised stakeholders.
• Identify process gaps and recommend improvements in onboarding, HRMS administration, documentation, and exit management.

Pay: ₹30,000.00 - ₹45,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund

Work Location: In person