Compliance Manager

Job Title: Compliance Manager

Work Location: VMSH Service Company LLC - 115262 & Lincoln Property Company Residential Services LLC - 180811
Reports To: Managing Director
Department: 20220 - VL 20220-VL Management Admin
Key Relationships: Ownership / Board / Admin Services / Legal / Finance / Clients / Vendors / VP’s / HR
Supervises: N/A

Purpose: As Compliance Manager, you will ensure The Village Dallas operates smoothly within our internal framework. You will take full ownership of our regulatory compliance by reviewing contracts, service agreements, overseeing developing projects, coordinating the drafting and renewal of operational permits, alcohol and beverage licenses, and health/safety code documentation.

Responsibilities:

• Research changing laws, regulations, and industry standards, then summarizes findings and provides recommendations.

• Oversees contract preparations and/or reviews. Conducts initial risk assessment, checking for standard organizational parameters, indemnity clauses (Express Negligence Doctrine, Conspicuousness Requirements), and flagging problematic language for attorney evaluation.

• Communicates w/ financial institutions, city representatives, environmental impact agencies, attorneys etc. and obtain/order appropriate third-party reports such as term sheets, loan documents, deeds, business licenses, and legal opinions.

• Review legal documents to ensure that they are in proper order and are completed correctly with appropriate information and corresponding signatures as per company guidelines.

• Assist in the development, implementation, and maintenance of annual timelines/work plans using technology to ensure timely and successful project completion including ad hoc projects.

• Maintain centralized tracking systems for licenses, permits, active regulatory filings, and reporting deadlines.

• Coordinate with departments like admin services, accounting, human resources, commercial, residential or risk management to gather compliance data and resolve discrepancies.

• Works w/ insurance carriers as need to resolve potential liability issues.

• Responsible for the review and approval of legal fees and expenses.

• Research special license projects and provide upper management with a comprehensive report outlining requirements, forms, applications, regulations, timelines, fees, etc.

• Assist with preparation and filing documents w/ courts or city entities. Organizes and archives completed and ongoing projects.

• Other duties assigned based on business needs.

Skills:

• Risk Assessment: Find and rank potential legal, financial, or operational threats to the business.
• Communication: Able to translate complicated legal terms into plain language to front-line managers, executives, the board, and ownership.
• Policy and Process Development: Create, update, and implement clear rules and processes that match company standards and expectations.
• Organizational Control: Juggle multiple projects at once and keep detailed records of all compliance actions.

Qualifications:

• Education: Bachelor’s degree in business administration, finance, accounting, pre-law, or related field, preferred.
• Experience: Minimum 2 years of auditing, finance, or legal assistance in hospitality, residential, commercial real estate transactions; OR equivalent level of education and experience.
• Licenses/Certifications: CCEP (Certified Compliance Professional) preferred.