Compliance Officer & Document Controller

Overview

The Compliance Officer/Document Controller is responsible for managing legal compliance activities, certification readiness, audit coordination, and full documentation control. This role ensures strict version control, documentation accuracy, certification tracking, and timely updates to support ISO, DOE/DOSH, TAPA, RBA, and internal audit requirements.

Responsible

• Maintain compliance KPIs (audit scores, inspection performance, license/certification renewals).
• Update and maintain the compliance dashboard for management review.
• Record, track, and follow up on all audit and inspection findings.
• Support communication of regulatory updates and compliance notices.
• Maintain version control for compliance documentation, manuals, and SOPs.
• Archive certifications, licenses, DOE/DOSH reports, and inspection records
• Ensure timely updates for ISO, DOE/DOSH, TAPA, RBA, and customer audit readiness.
• Control issuance, withdrawal, and distribution of controlled documents.
• Ensure all departments use the latest approved documents.
• Support ISO documentation formatting, compilation, and submission.
• Assist during internal/external audits and prepare document evidence.

Authority

• Control issuance and review of compliance documents
• Request document updates from process owners for audit readiness.
• Escalate critical compliance risks or document issues to the Manager.
• Verify and approve document distribution lists and version status.

Job Requirements

• At least a Diploma in Business Administration, Compliance, Quality Management, EHS, or equivalent.
• 2-4 years of experience in compliance, QA/QC documentation, or document control.
• Familiarity with ISO 9001/14001/45001 systems and DOE/DOSH regulatory processes.
• Strong organizational, tracking, and record-management skills.
• Proficient in English and Bahasa Malaysia; Chinese is an advantage
• High integrity and ability to manage confidential records.
• Strong attention to detail and accuracy in documentation

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Additional leave
• Dental insurance
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development
• Vision insurance

Application Question(s):

• Are you familiar with ISO 9001/14001/45001 system? (YES/NO)
• Are you familiar with DOE/DOSH regulatory processes? (YES?NO)
• What is your expected salary? (RMxxxx)
• Are you able to start work immediately? (YES/NO)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• compliance: 2 years (Preferred)
• ducument control: 2 years (Preferred)

Location:

• Bukit Mertajam (Preferred)

Work Location: In person