Conference Administrator

Exciting Graduate Opportunity!
 
Are you a recent graduate with office administration experience looking to take your career to the next level?

We have a fantastic opportunity for a talented and motivated individual like yourself to join our client, a leader in international and national conferences. If you possess strong organisational skills, excellent attention to detail, and a passion for coordinating various tasks, this role could be the perfect next step for you.
 
About the Company:
Founded nearly 30 years ago, our client began as specialists in national and international conferences, and they’ve only grown from there. Today, their expertise spans awards management, international bids, and high-profile corporate events. Based in Mt Eden, they’re well known for delivering large-scale medical and scientific meetings, exhibitions, and government conferences across Australasia and Asia. They’re now looking for a motivated grad to join their team. This could be your chance to get a foot in the door of an exciting industry!
 
About the Role:
You’ll be joining the Delegate Services team, where no two days are quite the same! Your role will focus on providing top-notch administrative support to ensure conference attendees have a smooth experience, from registration through to post-event follow-ups.

Duties include:

• Processing registrations, abstract submissions, and accommodation bookings
• Coordinating delegate communications via email and phone
• Liaising with internal teams, clients, and event participants
• Assisting at conference registration desks on-site when required
• General administration and support across event coordination tasks

What’s in it for you?

• Put your studies in marketing, communications, or events into practice
• Step into a corporate position with a leading organisation in the market
• Enjoy flexible working options, including the ability to work from home a few days each week
• Build hands‑on experience across virtual and in‑person conferences
• Be part of a fast‑paced, dedicated, and collaborative team
• Take advantage of the travel opportunities to attend conferences

We’re looking for:

• A confident and proactive graduate, with a Bachelor degree
• Some previous office or admin experience (internships & part-time roles count!)
• Strong communication skills, both written and verbal
• Excellent time management and organisational abilities
• A high level of attention to detail and accuracy
• Proficiency in Microsoft Office (Word & Excel especially)
• Someone who thrives in a team but can also self-manage
• Permanent eligibility to work in New Zealand

If you're a recent graduate looking to kickstart your career in an exciting industry, we’d love to hear from you! Apply now with your resume and cover letter, and take the first step toward an exciting future in conferencing and events.