Conference Administrator - Events Tech

Who You'll Work With You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.

Your Impact As a Conference Administrator based in Tokyo, you will work within the Client Impact Hub and collaborate with the Conference Manager, Senior Conference Coordinator, another Conference Administrator, and the Event Committee teams to deliver seamless, high-quality event experiences that reflect McKinsey’s standards of excellence. Furthermore, as part of the Client Impact Hub, you will be assigned to and assist with various project-based tasks, contributing to broader office initiatives and strategic goals.

As a Conference Administrator, you will support the end-to-end event preparation process, helping to ensure smooth coordination from planning through execution and contributing to the successful delivery of each event.

You will play a key role in preparation management by taking minutes during planning meetings, clearly documenting decisions and next steps, collecting progress updates from relevant teams, maintaining the overall to-do list, and supporting the development of materials used to track and report progress. These responsibilities will help drive clarity, accountability, and alignment across teams, strengthening the overall rigor and effectiveness of the event preparation process.

Beyond preparation management, you will support broader event operations such as coordinating vendor registration, managing invoices, arranging transportation and catering, and handling material shipments. These responsibilities will contribute to the efficient delivery of both internal and client-facing events.

In addition to these responsibilities, you may also support priority client activation and outreach efforts for the Japan Office, such as cold calls and cold letters, as requested and aligned by the leadership team. This work will contribute to broader office priorities and strategic objectives.

Your work will have a significant impact across the office, ensuring that every event is delivered with precision, professionalism, and exceptional attention to detail. Through your dedication, you will help strengthen McKinsey Japan’s client relationships and contribute to the firm’s mission of creating lasting impact.

Your Qualifications and Skills

• Bachelor’s Degree or equivalent work experience
• 2+ years of administrative or equivalent experience required; experience in IT helpdesk is a plus
• Strong technical skills, including proficiency in Outlook, PowerPoint, Word, and Excel
• Outstanding organizational skills; detail-oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for the end product; highly proactive mindset
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
• Able to work efficiently and effectively in a fast-paced, deadline-driven environment
• Business-level communication skills in both Japanese and English, written and spoken, is required