Conference and Sales Coordinator

Hotel Grand Chancellor Adelaide has an exciting new opportunity for a Conference and Sales Coordinator. This is a full-time permanent position working Monday to Friday in the hospitality industry.

This is an ideal entry-level role for someone who is organised, proactive, and passionate about building a career in events and hospitality — particularly if you’re looking to step into the business side of event management and away from operational roles.

As the Conference & Sales Coordinator you will provide vital administrative and coordination support across all aspects of the Sales team, ensuring the seamless delivery of high-quality events from enquiry to execution.

Key responsibilities:

• Support the C&E team with day-to-day event coordination and administration, and assist across all stages of event preparation.
• Assist with client correspondence, ensuring timely and professional communication for enquiries, confirmations, and post-event feedback.
• Assist in preparing professional proposals, Banquet Event Orders and other event documentation, with a strong focus on accuracy, consistency and attention to detail.
• Assist with the preparation and administration of events.
• Liaise with internal departments — including Reservations, Food & Beverage, and Operations — to ensure clear communication and flawless event execution.
• Compile and distribute daily and fortnightly reports.
• Provide graphic design assistance to other departments as agreed by the Conference & Event Manager or Director of Sales.
• Work with the Director of Revenue for creation of marketing collateral and promotional material for both hotels.

·         Ensure the 'GHI approved' brand image relating to look, style and specifications in respect to all Hotel sales collateral and local tactical advertising

·         Assist with the creation, coordination and reporting of EDM campaigns across Sales, Conferencing and the sister Hotel ‘The Chancellor on Currie’.

·         Assists with internal photography of events, editing, selecting and filing.

• Operation of multiple software platforms on a daily basis, including Amadeus Delphi, Opera and Sertifi.

To succeed in this position, you will have:

• A passion for events and hospitality, with a commitment to excellence in service delivery.
• Strong computer literacy and the ability to quickly adapt to various software systems.
• High-level of attention to detail and the ability to multitask under pressure.
• A proactive and collaborative attitude, thriving in a fast-paced environment.
• A collaborative mindset — small teams rely on flexibility and teamwork, so willingness to assist across roles is key.
• Excellent written and verbal communication skills — you’ll often be the first point of contact for clients and internal stakeholders.
• Previous experience of Canva with the ability to create and amend graphic designs
• Experience in Amadeus Delphi would be highly advantageous.

In return, what does Grand Chancellor offer you?

• Free meals whilst on duty.
• Dry-cleaning of work-related attire.
• Discounted accommodation rates for all our Hotels in Australia & NZ.
• A fast paced, fun and supportive working environment with other great work perks.

If you are interested in this opportunity, then please apply with your resume and cover letter detailing your relevant experiences and why you believe you will be the right fit.

Please note, only candidates that best meet the above criteria will be short listed and contacted. Best of luck, from the Hotel Grand Chancellor family.