Conference Project Executive

Are you passionate about delivering high-profile scientific events and creating exceptional experiences for delegates and speakers?

Do you thrive in a fast-paced environment where organisation, relationship management, and attention to detail are key to success?

About our Team

Elsevier is a global information analytics company that helps institutions and professionals progress science, advance healthcare and improve performance for the benefit of humanity. We serve the research, academic, and clinical communities through the application of technology and analytics to content. Our portfolio of solutions brings together extensive Scientific, Technical and Medical content, powerful analytics, and technologies. We help our corporate customers, R&D professionals, engineers, scientists, and commercial marketing leaders, to innovate and commercialize ideas, products, and processes.

About the Role

As a Conference Project Executive, you will be responsible for managing the end-to-end delivery of scientific conferences, ensuring every event is executed to a high standard. You will work closely with external conference chairs, keynote speakers, suppliers, and internal stakeholders, coordinating multiple projects simultaneously while maintaining budgets, timelines, and ultimately delivering an exceptional attendee experiences.

Responsibilities

• Organise the end-to-end logistics of up to 5 Elsevier conferences
• Lead the conference team through the conference process, ensuring the entire team is working to time and to budget
• Coordinate a variety of projects/tasks running simultaneously and make decisions when necessary
• Manage event budgets and supplier relationships to ensure that a successful conference is planned
• Build effective relationships with internal & external stakeholders
• Travel onsite to the conference location and deliver the event, being the primary point on contact for the event delivery
• Produce final reports, accounts and wrap ups for each event

Requirements

• Excellent team player with the ability to adapt communication to a variety of audiences and delegate tasks effectively
• Ability to multitask and work well under pressure
• Able to use discretion and initiative to achieve objectives
• Diplomatic in dealing with sometimes difficult customers
• Excellent written English and strong writing skills
• Strong ability to recognise priorities and manage competing demands
• Strong commercial awareness, negotiation, and relationship management skills
• Experience working in a conference and/or exhibition environment, including event budget management; knowledge of the scientific publication process and basic IT skills (Excel, PowerPoint, Word, Adobe) are advantageous

Work in a Way That Works for You

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance, and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

Working Pattern

Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.

About the Business

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world's grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.