Construction Accountant

Construction Accountant Role Description

Position Summary

The Construction Accountant is responsible for managing the day-to-day accounting and financial administration for construction projects and the company as a whole. This position works closely with project management, subcontractors, vendors, clients, and company leadership to ensure accurate job costing, timely billing and payments, proper documentation, and up-to-date financial records.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced construction environment where multiple projects and financial deadlines must be managed simultaneously.

Key Responsibilities

Project Accounting & Job Costing

• Maintain accurate financial records for each construction project.
• Track project costs by job, cost code, phase, and/or category.
• Review and code invoices, receipts, credit card transactions, and other project expenses.
• Monitor committed costs, actual costs, and projected costs.
• Assist project managers with tracking project budgets and identifying cost variances.
• Reconcile project costs to budgets and contracts.
• Maintain accurate records of change orders, allowances, and project-related expenses.

Accounts Payable

• Receive, review, code, and process subcontractor and vendor invoices.
• Verify invoices against contracts, purchase orders, receipts, and project documentation.
• Coordinate subcontractor payment applications and supporting documentation.
• Track subcontractor balances, retention, and payment status.
• Collect and maintain conditional and unconditional lien waivers/releases.
• Ensure proper documentation is received before subcontractor payments are issued.
• Process payments through the company's accounting/payment systems.

Accounts Receivable & Project Billing

• Prepare and issue client invoices and progress billings.
• Assist with monthly billing and payment applications.
• Track accounts receivable and follow up on outstanding balances.
• Maintain accurate records of client payments, deposits, and retainage.
• Reconcile client accounts and resolve billing discrepancies.
• Coordinate with project managers regarding billing status, change orders, and completed work.

Banking & General Accounting

• Perform monthly bank and credit card reconciliations.
• Maintain accurate general ledger coding.
• Assist with month-end and year-end close.
• Review transactions for proper classification and documentation.
• Assist with cash flow tracking and forecasting.
• Work with the company's CPA, tax professionals, and outside accounting partners as needed.
• Maintain organized financial records for audits, taxes, insurance, bonding, and other company requirements.

Construction Administration

• Maintain organized project and accounting documentation.
• Track subcontractor and vendor insurance, W-9s, licenses, and other required documentation.
• Assist with payroll accounting and job-cost allocation.
• Support construction software and accounting system administration.
• Help maintain accurate records for bonding and financial reporting requirements.
• Assist management with financial reports and project profitability analysis.

Systems & Software

• QuickBooks Online or similar construction accounting software
• Bill.com or similar accounts payable/payment platform
• Procore or other construction project management software
• Microsoft Excel/Google Sheets

Qualifications

• 2+ years of accounting or bookkeeping experience; construction accounting experience strongly preferred.
• Experience with accounts payable and accounts receivable.
• Understanding of job costing and construction project financials.
• Strong Excel/Google Sheets skills.
• Experience with QuickBooks or similar accounting software.
• Strong attention to detail and organizational skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Ability to communicate professionally with subcontractors, vendors, clients, project managers, and company leadership.
• Ability to identify discrepancies and follow through to resolution.
• Construction industry experience is highly preferred.

Pay: $65,000.00 - $90,000.00 per year

Work Location: In person