Construction Accounting Assistant

Company: Carter Electric, LLC

Position: Construction Accounting Assistant

Reports to: Controller

Position Summary

The Construction Accounting Assistant supports the Accounting and Operations teams by managing construction-related accounting functions, including accounts receivable, progress billing, lien compliance, Notice to Owner (NTO) tracking, contract administration, and job cost reporting. This position requires experience in the construction industry and proficiency with Sage 100 Contractor. The ideal candidate is detail-oriented, organized, and capable of managing multiple projects and deadlines in a fast-paced environment.

Essential Duties and Responsibilities

Accounts Receivable & Billing

• Prepare and process progress billings, pay applications, and customer invoices.
• Review contract documents to ensure billing complies with contract terms.
• Monitor collections and follow up on outstanding customer balances.
• Apply customer payments and maintain accurate aging reports.
• Assist with monthly billing reconciliations and revenue tracking.
• Support month-end and year-end closing activities.

Construction Contracts & Compliance

• Prepare, track, and maintain Notice to Owner (NTO) documentation.
• Manage lien waiver collections from vendors and subcontractors.
• Monitor lien rights and filing deadlines.
• Assist with preparation and tracking of liens, releases, and related documentation.
• Maintain compliance files for subcontractors, including Certificates of Insurance (COIs), W-9s, and licensing requirements.
• Coordinate with project managers and customers to resolve contract and billing issues.

Job Cost Accounting

• Assist with job setup and maintenance in Sage 100 Contractor.
• Review job costs for accuracy and proper coding.
• Support project managers by providing job cost reports and financial information.
• Analyze billing versus cost-to-date on active construction projects.
• Assist with change order tracking and recording.

Accounts Payable Support

• Process vendor invoices and subcontractor pay applications.
• Verify proper approvals and coding.
• Maintain vendor records and supporting documentation.
• Assist with vendor statement reconciliations.

Administrative Functions

• Maintain organized electronic and physical accounting files.
• Prepare reports for management and auditors.
• Respond to customer, vendor, and subcontractor inquiries.
• Assist with special accounting and administrative projects as assigned.

Required Qualifications

• Minimum 3 years of construction accounting experience.
• Experience with Sage 100 Contractor software.
• Knowledge of progress billing and AIA billing procedures.
• Experience managing Notice to Owner (NTO) requirements and lien documentation.
• Understanding of construction contracts, subcontract agreements, and compliance requirements.
• Strong knowledge of Accounts Receivable and basic Accounts Payable processes.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

• Associate’s degree in accounting, Business Administration, or related field.
• Experience with retention billing and tracking.
• Familiarity with certified payroll and prevailing wage reporting.
• Knowledge of construction job costing and work-in-progress (WIP) reporting.

Key Competencies

• Attention to Detail
• Time Management
• Communication Skills
• Customer Service Focus
• Financial Accuracy
• Team Collaboration
• Problem Resolution

Compensation & Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and company holidays.
• 401(k)

Professional development opportunities.

If you are detail-oriented and ready to contribute to a team that values customer satisfaction, we invite you to apply for the Construction Accounting Assistant position at Carter Electric LLC.

Equal Opportunity Employer
Carter Electric, LLC is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. Reasonable accommodations are available to qualified applicants with disabilities throughout the hiring process.

Job Type: Full-time

Pay: $30.00 - $34.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person