Construction Accounting Coordinator

Construction Accounts Payable & Accounting Coordinator

We are a growing construction company seeking a dependable, detail-oriented Construction Accounts Payable & Accounting Coordinator to handle our accounting operations. This position is ideal for someone with construction accounting experience, strong QuickBooks Online skills, and the ability to work independently from home while coordinating closely with our Company Controller.

This is a part-time, remote/work-from-home position expected to start at approximately 40 hours per week. The candidate must be local to the Fort Worth area and available to regularly pick up mail and invoices from our Fort Worth PO Box and attend coordination meetings at the Company Controller’s residence as needed.

Position Summary

The Construction Accounts Payable & Accounting Coordinator will be responsible for managing invoice and bill entry, coordinating vendor payments, maintaining accurate accounts payable records, and overseeing the payment of company overhead expenses. This role will work directly with the Company Controller, who will continue to handle payroll, bidding, contracts, and HR.

The ideal candidate will have prior experience working with construction-related accounting, vendor invoices, subcontractor/vendor payments, and QuickBooks Online. Familiarity with IRS tax payment processing and payroll procedures is a plus, as this position may assist the Company Controller with these tasks from time to time.

Key Responsibilities

• Enter vendor invoices, bills, receipts, and payment information accurately into QuickBooks Online.
• Review invoices and bills for accuracy, proper coding, approval status, and supporting documentation.
• Coordinate vendor and overhead expense payments according to company procedures.
• Maintain organized digital and physical records for invoices, bills, vendor statements, and payment confirmations.
• Pick up mail and invoices from the company PO Box in Fort Worth on a regular schedule.
• Coordinate with the Company Controller regarding payment priorities, documentation, questions, and approvals.
• Monitor and manage payment of company overhead expenses.
• Communicate with vendors regarding invoices, statements, missing documentation, and payment status.
• Assist with reconciliation of vendor statements and follow-up on outstanding items.
• Help maintain clean and accurate accounts payable records within QuickBooks Online.
• Assist the Company Controller with IRS tax payment processing and payroll-related procedures as needed, depending on experience.
• Attend periodic in-person coordination meetings with the Company Controller.
• Maintain confidentiality of company financial information.

Responsibilities Not Included in This Role

The Company Controller will continue to handle:

• Payroll processing
• Bidding
• Contracts
• Human resources
• Higher-level accounting and controller functions

Required Qualifications

• Prior construction accounting experience.
• Experience using QuickBooks Online, preferably in a construction environment.
• Strong accounts payable, invoice entry, and vendor payment coordination experience.
• Excellent attention to detail and accuracy.
• Ability to work independently from home with minimal supervision.
• Strong organizational and follow-up skills.
• Good communication skills with vendors, management, and internal team members.
• Ability to maintain confidentiality and handle financial information professionally.
• Reliable transportation and ability to drive to the Fort Worth PO Box and to occasional in-person coordination meetings.
• Comfortable managing both digital records and physical mail/invoices.

Preferred Qualifications

• Experience with QuickBooks Online for construction companies.
• Familiarity with job costing, construction expense coding, vendor statements, subcontractor invoices, or project-related cost tracking.
• Understanding of IRS tax payment processes.
• Basic understanding of payroll procedures.
• Experience supporting a Controller, bookkeeper, or accounting department in a small to mid-sized construction company.
• Ability to identify invoice discrepancies, duplicate bills, missing approvals, and vendor statement issues.

Work Location

This is primarily a work-from-home position. Candidate must be local to the Fort Worth, Texas area and available for required local driving, including PO Box pickup and occasional meetings with the Company Controller.

Schedule

This is a full-time position, expected to start at approximately 40 hours per week. The schedule may be flexible, but work hours must be sufficient to ensure timely invoice entry, vendor payment coordination, mail pickup, and communication with the Company Controller.

Compensation

Compensation range: $30 to 35$ per hour, depending on experience.

Mileage reimbursement will be provided for approved company-related driving.

About the Company

We are a construction company with annual revenue of approximately $3–5 million. We are looking for a trustworthy, organized, and experienced accounting support professional who can help keep invoices, bills, vendor payments, and overhead expenses running smoothly while working closely with our Company Controller.

How to Apply

Please submit your resume and a brief summary of your construction accounting experience, QuickBooks Online experience, and accounts payable/payment coordination background.

Pay: $30.00 - $35.00 per hour

Benefits:

• Commuter assistance
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Work from home

Work Location: Hybrid remote in Fort Worth, TX 76131