Construction Administration Assistant

The basic function of the CA Assistant is to assist and support the CA Senior Construction Administrator with the processing of submittals/RFIs and various other CA administrative duties.

Responsibilities

• Responsible for administrative duties for the CA Department.
• Prepare submittals/RFIs electronically. This includes: logging, adding cover sheet, typing comments, and distributing to proper personnel.
• Work with the CA Senior Construction Administrator and provide coverage when CA Senior Construction Administrator is out sick or on vacation.
• Track submittals/RFIs to ensure timely processing for the technical staff on database program (Newforma and Forma (ACC)) including data entry of required information.
• Mail/e-mail all submittals and outgoing construction paperwork.

Qualifications

• Must have a High School diploma or have a minimum of three years experience of on-the-job administrative/engineering construction experience, preferably in the consulting engineering field.
• Must be able to work well with others.
• Must have a “can-do” attitude, the ability to prioritize workload, ability to read and write and good verbal communication skills.
• Must have good organizational skills.
• Must be proficient in MS Word and Excel.
• Typing speed minimum 50 wpm.
• Must have knowledge of clerical office practices and procedures including the types and uses of office equipment.
• Must have good attention to detail and accurate filing, typing and clerical skills.