Construction Administrative Assistant

We are a family-owned construction company specializing in tile, stone, countertops, fabrication, installation, and remodeling. We are growing and looking for a highly organized, proactive Construction Administrative & Operations Coordinator to help us bring more structure, consistency, and organization to our day-to-day operations.

This is not a position for someone who simply waits to be given tasks. We need someone who sees what needs to be done, follows through, helps create better systems, and keeps things moving.

Responsibilities

• Answer incoming calls and communicate professionally with customers, contractors, vendors, and employees
• Schedule and confirm appointments, estimates, templates, installations, deliveries, and service calls
• Maintain company calendars and assist with coordinating field schedules
• Follow up with customers, contractors, vendors, and leads
• Organize job files, photos, contracts, purchase orders, estimates, and project documentation
• Help develop and implement systems, procedures, checklists, and workflows
• Assist with invoicing, billing, deposits, payment follow-ups, and accounts receivable
• Track outstanding estimates and follow up on potential projects
• Maintain customer, contractor, designer, and vendor databases
• Assist with marketing and outreach to general contractors, designers, flooring/tile stores, cabinet companies, and other potential partners
• Help with social media, including posting project photos, before-and-afters, and company updates
• Assist with employee paperwork, training documentation, certifications, and company records
• Help keep the office organized and identify areas where better systems are needed
• Work directly with ownership to improve company organization and processes

Who We're Looking For

We need someone who is:

• Extremely organized and enjoys turning chaos into a system
• Proactive and doesn't need to be reminded of every task
• A strong communicator on the phone, by email, and in person
• Comfortable following up with people and getting answers
• Detail-oriented and able to manage multiple priorities
• Comfortable with computers, calendars, spreadsheets, email, iPads, photos, and digital files
• Reliable and consistent
• Able to take ownership of tasks and follow them through to completion

Preferred Experience

• Administrative, office management, or project coordination experience
• Construction, remodeling, flooring, tile, countertop, cabinet, or trades experience preferred
• Scheduling experience
• Billing, invoicing, or QuickBooks experience is a plus
• Microsoft Excel / Google Sheets experience
• Social media or basic marketing experience
• Bilingual English/Spanish is a major plus

Schedule & Compensation

Monday–Friday
8:30 AM–1:30 PM
Approximately 25 hours per week

Pay is negotiable and based on experience.

Opportunity for Growth

This position has the potential to grow as our company grows.

We are ultimately looking for someone who can become the owner's right hand for office operations — helping manage schedules, communication, documentation, billing, marketing, follow-ups, and company systems.

If you're the type of person who loves getting things organized, creating systems, checking things off a list, and making sure nothing falls through the cracks, we'd love to meet you.

To Apply:
Please submit your resume along with a short introduction about your administrative experience and any experience you have working in construction or with contractors.

Pay: $22.00 - $31.59 per hour

Expected hours: 25.0 – 30.0 per week

Work Location: In person