Construction Administrative Assistant

We're a construction and commercial property operations team in Gardner looking for a seasoned Construction Admin Assistant who can keep projects and the office moving without waiting for step-by-step direction.

You'll handle research, bid requests, vendor follow-up, ordering supplies, local errands when needed, and the day-to-day admin that keeps work on track. Expect a mix of spreadsheet work, email, scheduling, and chasing down information from contractors and vendors. We use AI in our day-to-day operations, so comfort with those tools is part of the role.

Responsibilities

• Request and track bids
• Run local errands when necessary
• Support construction and property operations with whatever admin comes up
• Keep files, schedules, and follow-ups organized
• Use AI tools as part of daily workflows
• Research vendors, materials, and services as needed

Requirements

• 7–8 years of experience as an Administrative Assistant
• Construction or related field experience (required)
• Proficient in Excel (required)
• Working knowledge of AI tools used in day-to-day operations (required)
• Comfortable jumping between projects with minimal direction
• Strong written and phone communication
• Solid with email, spreadsheets, and basic office systems
• Reliable, organized, and able to prioritize under pressure

Pay: $26.44 - $31.25 per hour

Expected hours: 40.0 per week

Work Location: In person