Construction Administrative Assistant

Job Position: Construction Administrative Assistant

Overview:

Jasmine Engineering is seeking a highly organized and tech-savvy Administrative Assistant proficient in Microsoft Suite and graphic/design software to support our team. This role helps keep day-to-day operations running smoothly and provides administrative support.Responsibilities include assisting with documents, reports, schedules, and presentations, handling sensitive information with discretion, coordinating tasks to help keep projects on track, and supporting office operations, including ordering supplies, managing equipment, and maintaining an organized work environment as needed.

Experience with the architecture and construction industry is a plus.

Experience with insurance and medical fields is not applicable for the needs of this position.

Position Responsibilities:

• Administrative: Provide administrative support as needed, including assisting with calendars, meeting scheduling, agenda preparation, and occasional travel coordination.
• Client and Stakeholder Interaction: Assist the Principal, as needed, in coordinating communications with clients and stakeholders.
• Project Coordination: Assist with tracking project timelines, resources, and help coordinate meetings and communications as needed.
• Document Management: Assist with preparing, proofreading, and editing project-related documents, presentations, reports, and correspondence as needed. Help maintain and organize project files to ensure information is easily accessible.
• Task Prioritization: Assist Principal, as needed, by helping track tasks and deadlines, and highlighting items that need attention
• Confidentiality Management: Handle sensitive and confidential information with discretion and professionalism.
• Office Liaison: Overseeing ordering supplies, managing equipment, and ensuring the office environment is well-maintained as needed.

Technology & Computer Skills:

• Microsoft 365 proficiency is required, including Word, Excel, PowerPoint, Teams Outlook, and Calendar, with strong computer skills and the ability to use these tools effectively in daily administrative work.
• Experience with at least one graphic/design software platform is required, such as Canva, Adobe Illustrator, or similar graphic design program.

Skills:

• Excellent Organizational Skills: Ability to manage multiple tasks simultaneously and effectively prioritize work in a fast-paced environment.
• Communication Liaison: Provide support in communications between senior management, clients, and internal teams, including assisting with emails, phone calls, as needed.
• Attention to Detail: Ensure accuracy and completeness in tasks such as documentation, invoices, forms, and reports.
• Problem-Solving Ability: Assist in identifying and resolving minor issues and helping ensure tasks run smoothly.
• Time Management: Help keep tasks and deadlines on track.
• Discretion and Integrity: Ability to handle confidential information carefully and maintain professionalism in all matters.
• Adaptability: Adjust to changing tasks and priorities as needed.
• Customer Service Orientation: Assist others with a helpful and service-minded approach.

Experience:

• A degree is preferred but not required.
• Minimum of 3 years of experience providing administrative support.

Working Conditions:

• Must be able to lift 25 lbs.
• Must have a valid driver’s license and reliable transportation.

Salary: Commensurate with experience.

Employment Type: Full-Time (Exempt) with some overtime.

Work Environment: In person San Antonio, Texas (No Hybrid or Remote).

Benefits: Excellent benefits.

Work Location: In person.

Application Question(s):

• Must have strong computer technology skills, including proficiency with Microsoft 365 (Word, Excel, PowerPoint, Teams, Outlook Calendar) and experience with at least one graphic/design program such as Canva, Adobe Illustrator, or similar.

Work Location: In person