Construction Administrative Assistant

Pronto Construction is seeking a highly organized, detail-oriented, and computer-savvy individual to join our team as a Construction Administrative Assistant.

The ideal candidate will possess strong administrative and technical computer skills, excellent organizational abilities, and the ability to manage multiple tasks efficiently.

Previous experience in construction administration, particularly within civil construction, underground utilities, or infrastructure, is highly desirable but not required.

Key Responsibilities

• Prepare, submit, and track construction permits with municipal and local agencies.
• Assist with construction submittals, RFIs (Requests for Information), and transmittals.
• Create, maintain, and update Excel spreadsheets, tracking logs, and project documentation.
• Organize and maintain electronic and physical construction project files.
• Prepare and manage construction-related correspondence and documentation.
• Edit, combine, convert, and organize PDF documents.
• Monitor permit applications, approvals, and outstanding documentation requirements.
• Communicate professionally with project managers, field personnel, inspectors, and outside agencies.
• Manage incoming emails, answer telephone calls, and provide general administrative support.
• Assist with project coordination and maintain accurate, organized records.
• Perform additional administrative duties as needed.

Required Qualifications

• Strong computer proficiency and technical aptitude.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Experience using Adobe Acrobat or similar PDF editing software.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize assignments.
• Excellent written and verbal communication skills.
• Ability to work independently and efficiently.
• Dependable, professional, and willing to learn new processes.

Preferred Qualifications

• Previous experience in construction office administration.
• Experience with construction permits, submittals, RFIs, or transmittals.
• Knowledge of construction documentation and project coordination.
• Experience communicating with municipal agencies or permitting departments.

Training & Development

Training will be provided on company-specific software, internal procedures, and construction-related administrative processes.

Candidates must possess strong computer skills, be technologically adaptable, and demonstrate the ability to learn new systems efficiently.

How to Apply

Interested candidates are encouraged to submit their resumes outlining relevant administrative experience, computer proficiency, and any previous construction industry experience.

Join the Pronto Construction team!

Pay: $10.00 - $18.00 per hour

Experience:

• Microsoft Excel, Outlook, and Adobe Acrobat: 1 year (Preferred)

Work Location: In person