Construction Administrative Coordinator

Construction Administrative Coordinator

J9 Builders is looking for a highly organized, detail-oriented Construction Administrative Coordinator to join our team. This position is ideal for someone with some experience in the construction industry who is a strong communicator, highly organized, dependable, and able to manage multiple priorities while keeping projects and information on track. The ideal candidate is someone who takes ownership, follows through, and keeps things organized. You should enjoy working with details, tracking information, communicating with people, and making sure nothing falls through the cracks.

Duties and Responsibilities

· Collect, organize, and track subcontractor proposals and bids

· Assist with quantity takeoffs and review project plans/specifications

· Maintain organized project files, bid documents, proposals, and correspondence

· Track subcontractor pricing, scope, and proposal status

· Create and maintain Excel spreadsheets for project tracking, bids, costs, and other administrative needs

· Follow up with subcontractors to obtain proposals, pricing, insurance, and other required documentation

· Assist with comparing subcontractor proposals and identifying missing information

· Maintain accurate project and bid tracking systems

· Communicate professionally with subcontractors, vendors, clients, and internal team members

· Help coordinate deadlines and ensure important tasks and follow-ups are completed on time

· Assist the project management/estimating team with general administrative and organizational needs

· Handle multiple projects and deadlines while maintaining accuracy and attention to detail

Skills and Requirements

· Previous construction industry experience preferred

· Experience with construction estimating, bidding, project coordination, or office administration is a plus

· Strong Excel skills and comfort working with spreadsheets

· Excellent written and verbal communication skills

· Extremely organized and detail-oriented

· Strong follow-up and time-management skills

· Ability to track multiple projects, deadlines, and outstanding items

· Comfortable communicating with subcontractors and vendors

· Ability to read and understand basic construction plans is a plus

· Self-motivated and able to work independently

· Professional, dependable, and willing to learn

Expected hours: 40.0 per week

Benefits:

• Employee discount
• Health insurance

Work Location: In person