Construction Administrator

Permanent Part-Time | 30 Hours Per Week | Monday–Friday
$38–$44 per hour + Super | School-Friendly Hours

Bayliss Engineering Group is seeking an experienced Construction Administrator to join our growing team.

This is a diverse role suited to someone who enjoys being involved across multiple areas of a business and takes pride in keeping systems, people and projects organised.

The successful applicant will provide day-to-day administrative and operational support across our construction, service and project teams, while also assisting with compliance, fleet, staff coordination and general office operations.

The role is offered on a permanent part-time basis of 30 hours per week across Monday to Friday.

We are open to school-hours arrangements for the right candidate.

About Bayliss Engineering Group

Bayliss Engineering Group is a Western Australian contractor delivering electrical, mechanical, engineering, service and construction projects across the commercial sector.

Our business is built around our values of:

Quality – Safety – Integrity

We believe that leadership exists at every level of the organisation and encourage our people to take ownership of their responsibilities, identify opportunities for improvement and contribute positively to the wider business.

About the Role

Reporting to the Director and Accounts Manager and working closely with our Project Managers and management staff, your responsibilities will include:

• Providing day-to-day administrative and operational support across the business.
• Managing general office requirements including supplies, equipment and office maintenance.
• Answering inbound telephone calls, responding to emails and greeting visitors.
• Creating and uploading jobs and tasks within Simpro.
• Scheduling technicians for service and minor works.
• Preparing minor works quotations using established pre-build pricing. (when ready)
• Coordinating vehicle servicing, repairs and maintenance.
• Coordinating servicing and maintenance of company assets and equipment.
• Monitoring fuel card and vehicle usage.
• Coordinating staff training, licences, competencies and renewals.
• Maintaining employee licences and certificates and monitoring expiry dates.
• New employee onboarding.
• Collecting and maintaining subcontractor licences, insurances and compliance documentation.
• Maintaining company databases, registers and filing systems.
• Verifying staff timesheets and job cards for accuracy and compliance.
• Coordinating calendars, appointments, meetings and travel arrangements.
• Preparing and formatting documents, reports, correspondence and presentations.
• Professionally responding to enquiries from clients, employees, subcontractors and suppliers.
• Maintaining and updating company policies and administrative procedures.
• Arranging toolbox talks, internal meetings and company social events.
• Issuing purchase orders and maintaining associated records.
• Assisting Project Managers with general project administration.
• Assisting with Safe Work Method Statements and safety documentation.
• Maintaining project and company compliance registers.
• Assisting with project handover documentation and O&M manuals.
• Compiling warranties, certificates, test results and close-out documentation.
• Uploading and maintaining project information within client and contractor portals.
• Helping managers and other staff with routine administrative tasks to improve workflow and efficiency.
• Completing project handover packs and Operation maintenance manuals.

About You

We are looking for someone who is organised, professional and comfortable working within a fast-paced construction environment.

Previous construction industry experience is essential.

You will ideally have:

• Previous experience in construction administration, project administration, office coordination or a similar role.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• The ability to professionally draft emails and correspondence to clients, staff and suppliers.
• Strong Microsoft 365 skills including Outlook, Word and Excel.
• Confidence working across multiple software systems.
• Strong data entry and document management skills.
• The ability to manage competing priorities and follow tasks through to completion.
• A proactive attitude and willingness to take ownership of responsibilities.
• The ability to work independently while supporting a wider team.

A degree, diploma or other relevant qualification in Business, Administration, Project Management, Construction Management or a related discipline will be highly regarded, however strong relevant industry experience will also be considered.

Highly Regarded Experience

Experience with the following systems or processes would be advantageous:

• Simpro – highly advantageous

• Xero – highly advantageous

• Procore / Autodesk Forma / 1Breadcrumb / Hammertech or similar contractor management platforms

• Safe Work Method Statements and safety documentation

• Construction compliance administration

• Project handover documentation and O&M manuals

• Purchase order and procurement processes

• Construction document control

• Electrical, mechanical or building services contracting

What We Offer

• Permanent part-time employment

• 30 hours per week Monday to Friday

• School-hours arrangements available

• A diverse role with exposure to multiple areas of the business

• Opportunity to work within a growing engineering and construction contractor

• Professional development and opportunities to expand your responsibilities

• A role with genuine ownership and the ability to make a meaningful contribution to the business

• Potential for increased hours in the future by agreement

This role would particularly suit an experienced Construction Administrator, Project Administrator, Project Coordinator or Office Manager seeking a professional role with greater flexibility.

If you enjoy being the person who keeps things organised, supports the wider team and ensures important tasks are followed through, we would like to hear from you.

Apply with your resume and a brief cover letter outlining your construction industry experience and availability.