Construction Administrator

We are seeking an organized, dependable, and detail-oriented Construction Operations Administrator to support the day-to-day administrative and operational needs of our Texas Division. This position plays an important role in keeping our projects, employees, billing, payroll, and office operations organized and running efficiently.

The ideal candidate is comfortable managing multiple priorities at once, communicating with both field and office personnel, and working independently in a fast-paced construction environment. Construction administrative experience is preferred.

Key Responsibilities

• Provide administrative support for active construction projects from contract award through project closeout.
• Maintain accurate and organized project records, contracts, change orders, billing information, schedules of values, purchase orders, and other project documentation.
• Assist with monthly project billing, projected revenue reporting, backlog tracking, and other accounting-related documentation.
• Coordinate new project setup and maintain project information within company systems, including Google Drive and Buildertrend.
• Process weekly payroll information and maintain daily payroll and labor tracking.
• Complete certified payroll and other project-specific payroll reporting when required.
• Assist with employee onboarding, applications, personnel changes, PTO, deductions, terminations, workplace documentation, and other HR-related administrative tasks.
• Coordinate required employee and jobsite documentation, including OSHA and CPR certifications, badging, background checks, drug testing, safety documentation, certificates of insurance, bonds, liens, and project closeout requirements.
• Coordinate travel accommodations, equipment rentals, material deliveries, and other project or field needs.
• Assist the sales and estimating team by identifying potential project opportunities, entering leads, maintaining calendars, and preparing weekly sales reporting.
• Maintain inventory, office supplies, purchase records, bills of lading, receipts, and other general office documentation.
• Provide general office support, including answering phones, checking mail, coordinating office maintenance, and assisting field and management personnel as needed.

Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail and ability to maintain accurate records.
• Comfortable handling multiple projects, deadlines, and responsibilities simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace and general computer applications.
• Experience with construction management, payroll, accounting, or project management software is a plus.
• Buildertrend experience is a plus.
• Previous administrative experience in construction, subcontracting, or a related industry is preferred.
• Ability to work independently while communicating effectively with project managers, field personnel, accounting, and company leadership.

What We're Looking For

This role is best suited for someone who enjoys being the organizational point person behind a busy construction operation. The right candidate will be proactive, willing to learn, comfortable shifting between project administration, payroll, employee coordination, and general office responsibilities, and able to recognize what needs to be handled without constant direction.

Because this position supports several areas of the Texas Division, reliability, organization, communication, and follow-through are essential.

Pay: $22.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person