Construction Administrator

Robert Half is partnering with growing organizations throughout the Capital Region that are seeking organized and detail-oriented Project Administrators to support construction, engineering, and project-based operations teams. This role is ideal for candidates who enjoy managing documentation, coordinating schedules, communicating with stakeholders, and keeping projects running smoothly from start to finish.

Whether you're an experienced project coordinator or looking to build a career within the construction and project management field, this position offers excellent growth potential and exposure to a variety of projects.

Responsibilities

• Support project managers and field teams with day-to-day administrative activities.
• Maintain project documentation, contracts, permits, correspondence, and project records.
• Coordinate meetings, schedules, project updates, and team communications.
• Track project milestones, deadlines, and deliverables to ensure timely completion.
• Prepare reports, spreadsheets, meeting notes, and project status updates.
• Assist with subcontractor onboarding, vendor communications, and document collection.
• Process purchase orders, invoices, change requests, and project-related paperwork.
• Monitor project budgets, commitments, and expenditures while maintaining accurate records.
• Coordinate material deliveries, equipment rentals, and other project logistics.
• Support bidding, proposal preparation, and project closeout activities.
• Ensure documentation is organized and compliant with company procedures.

Qualifications

• Associate's or Bachelor's degree in Business, Construction Management, Project Management, Accounting, Communications, or a related field preferred.
• 1+ years of administrative, project coordination, construction, or office support experience.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office, including Excel, Outlook, Word, and Teams.
• Excellent communication and customer service skills.
• Ability to prioritize deadlines and manage multiple projects simultaneously.
• Strong attention to detail and follow-through.

Preferred Experience

• Construction, engineering, architecture, manufacturing, or project-based industry experience.
• Exposure to project schedules, contracts, billing, or vendor coordination.
• Experience with ERP, project management, or document management systems.
• Understanding of project lifecycle, procurement, or job-cost tracking principles.