Construction Administrator

Construction Administrator | Sinclair Construction Management

📍 New York, NY | Full-Time | $60,000–$90,000

Sinclair Construction Management is looking for an organized, detail-driven Construction Administrator to support our project teams across New York City. You'll keep our contracts tight and our subcontractors compliant, so our project managers can focus on building.

What You'll Do

• Prepare, issue, and administer subcontracts
• Track subcontractor insurance: collect, review, and monitor certificates of insurance (COIs) for required coverages, limits, additional insured endorsements, and expiration dates
• Follow up with subcontractors and brokers on expired or deficient insurance, and flag compliance gaps to project teams
• Keep contract logs, executed agreements, and compliance documents organized and audit-ready
• Coordinate with project managers, accounting, and field staff to keep paperwork in step with the work

What You Bring

• 2+ years of construction administration experience, ideally with a GC or CM in NYC
• Hands-on experience administering subcontracts
• Working knowledge of COI review: general liability, workers' comp, umbrella, and additional insured requirements
• Very organized, with strong follow-through, and comfortable chasing down documents
• Proficiency in Microsoft Office. Experience with Procore or a compliance tracking platform is a plus
• Clear, professional communication with subcontractors, brokers, and internal teams

Why Sinclair

• Competitive salary up to $90,000, based on experience
• Health insurance
• 401(k)
• Paid time off
• A collaborative team where your work directly keeps projects moving