CONSTRUCTION ADMINISTRATOR

We are looking for a detail-oriented Construction Administrator to join a project support team in Fort Wayne, Indiana. This contract opportunity with permanent potential is ideal for someone who enjoys keeping commercial construction projects organized, on schedule, and well documented. The position works closely with project leadership to support administrative coordination, documentation control, procurement tracking, and closeout activities across multiple project phases.

Responsibilities:

• Organize project kickoff activities by preparing startup checklists, setting up digital file structures, and maintaining accurate project directories.

• Provide day-to-day administrative support to Project Managers and Senior Project Managers to help keep active construction projects moving efficiently.

• Build and update submittal, procurement, and tracking logs in Procore while coordinating reviews among subcontractors, internal teams, and design partners.

• Monitor material status, lead times, delivery schedules, and outstanding submittals to help teams stay aligned with project timelines.

• Maintain change documentation by distributing project communications, tracking pricing requests, and following up on pending scope and subcontractor responses.

• Manage closeout documentation requests, collect required turnover items such as warranties and O& M manuals, and compile final closeout packages for owner delivery.

• Request and track Certificates of Insurance and related compliance records, ensuring documentation remains current within Sage and other project records.

• Assist with subcontract and purchase order documentation, contract administration tasks, billing support, cost tracking, and other project financial coordination needs.

• At least 1 year of experience supporting construction projects or project administration activities.

• Familiarity with commercial construction processes, documentation workflows, and project coordination tasks.

• Ability to manage multiple deadlines and keep detailed records in a fast-paced environment.

• Experience using project management or construction software such as Procore; Sage exposure is a plus.

• Strong organizational skills with the ability to track schedules, logs, compliance items, and deliverables accurately.

• Clear written and verbal communication skills for coordinating with project teams, subcontractors, and design professionals.

• Proficiency with standard office and document management tasks, including scanning, file organization, and reporting support.

TalentMatch ®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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