Construction Administrator

We are seeking a highly organized, detail-oriented, and computer-proficient Construction Administrative Assistant to join our team part-time.

The primary responsibility of this position is preparing, managing, tracking, and completing construction submittals and Operations & Maintenance (O&M) manuals.

This is a computer-intensive position requiring excellent technical skills, attention to detail, and the ability to work independently while managing multiple projects and deadlines.

Compensation: DOE

Applicants must have strong, demonstrated computer proficiency. This is not an entry-level computer position.

Key Responsibilities

• Prepare, assemble, organize, and track construction submittal packages.
• Compile and complete Operations & Maintenance (O&M) manuals.
• Review construction specifications and documentation requirements.
• Combine, edit, organize, bookmark, and redline PDF documents.
• Create and maintain Excel spreadsheets, submittal logs, and project tracking reports.
• Track outstanding documentation, approvals, revisions, and project progress.
• Maintain accurate charts, status reports, and completion records.
• Organize and maintain electronic project files and folders.
• Prepare professional correspondence and manage attachments through Microsoft Outlook.
• Follow up on missing documentation and ensure assignments are completed accurately and on time.
• Provide additional administrative support as needed.

Required Qualifications

Strong proficiency in the following programs is required:

• Microsoft Excel: Creating, formatting, sorting, filtering, and maintaining spreadsheets and tracking logs.
• Microsoft Word: Creating, editing, and formatting professional documents.
• Adobe Acrobat: Combining PDFs, editing pages, bookmarking, organizing files, and redlining documents.
• Microsoft Outlook: Managing email correspondence, attachments, and electronic communication.
• Electronic File Management: Organizing, naming, locating, and maintaining electronic documents and folders.

Additional Qualifications:

• Exceptional organizational skills and attention to detail.
• Ability to independently prioritize and manage multiple tasks.
• Strong written communication and proofreading skills.
• Ability to maintain accurate records and track projects through completion.
• Comfortable learning new software and solving computer-related problems.
• Ability to follow detailed instructions and meet deadlines.

Previous construction administration experience, including familiarity with submittals, O&M manuals, and construction specifications, is preferred.

Required Computer Skills Assessment

All candidates selected for an interview will be required to complete a hands-on computer proficiency assessment.

This assessment will involve practical tasks using Microsoft Excel, Word, Adobe Acrobat, Outlook, and electronic file management.

Candidates must demonstrate their ability to complete common job-related computer tasks accurately and efficiently.

Computer proficiency will be a primary factor in the hiring decision.

Schedule

• Wednesday, Thursday, and Friday
• 8 hours per day
• 24 hours per week
• Part-time position could expand to full time as needed

How to Apply

Please submit your résumé detailing your experience with Microsoft Office, Adobe Acrobat, electronic document management, and construction administration.

We are looking for a dependable, self-motivated individual who takes pride in accuracy, organization, and completing projects from start to finish.

APPLICANTS MUST CURRENTLY RESIDE IN THE MAT-SU BOROUGH TO BE CONSIDERED FOR THIS POSITION.

Work Location: In person