Construction Administrator

Job Overview

We are looking for a highly organised, confident and proactive Office Administrator to join our busy, fast-paced construction office.

The successful candidate will play a key role in supporting the day-to-day running of the business, ensuring construction sites have the materials, equipment and labour information they need to operate efficiently.

This is a varied and demanding role that requires someone who can think on their feet, manage multiple priorities, solve problems quickly and work confidently under pressure. The ideal candidate will be able to use their own initiative, stay organised and ensure tasks are followed through to completion.

Key Responsibilities

1. Materials Ordering and Procurement

* Process and manage material orders for construction sites.

* Liaise with suppliers to check availability, pricing and delivery dates.

* Obtain and compare supplier quotations to ensure value for money.

* Coordinate deliveries with site teams and ensure materials arrive when required.

* Resolve material shortages, delays and ordering issues promptly.

* Maintain accurate records of orders, quotations and supplier information.

2. Quotation Management

* Request and retrieve quotations from suppliers and subcontractors.

* Compare prices and present information to management where required.

* Follow up outstanding quotations and ensure responses are received in a timely manner.

* Maintain organised records of quotations and purchasing decisions.

3. Subcontractor Onboarding and Payroll Administration

* Collect and check the required information and documentation for new subcontractors.

* Set up new subcontractors on the relevant payroll and company systems.

* Ensure records are accurate, complete and kept up to date.

* Liaise with subcontractors, payroll and management to resolve missing information or discrepancies.

4. Labour Cost Tracking

* Monitor and maintain accurate records of labour costs across construction sites.

* Record and update labour information as required.

* Assist with tracking weekly labour expenditure and identifying discrepancies.

* Liaise with site managers and management to ensure labour information is accurate and up to date.

* Highlight potential cost issues or unusual changes to management.

5. Plant and Equipment

* Maintain an accurate records of hired and owned plant, machinery and equipment across sites.

* Track hire start dates, collection dates and off-hire requirements.

* Arrange deliveries, collections, extensions and cancellations with hire companies.

* Monitor equipment hire costs and identify equipment that is no longer required.

* Communicate with site teams to ensure equipment is managed efficiently and unnecessary hire charges are avoided.

6. General Office Administration

* Provide day-to-day administrative support to the construction team and management.

* Manage emails, telephone calls and general enquiries professionally.

* Maintain accurate filing systems, spreadsheets and company records.

* Update internal systems and trackers as required.

* Communicate effectively with suppliers, subcontractors, site managers and colleagues.

* Ensure outstanding tasks are followed up and completed within agreed deadlines.

Skills and Personal Attributes

The successful candidate must be:

* Highly organised – able to manage multiple tasks, deadlines and priorities effectively.

* Proactive and confident – comfortable communicating with suppliers, subcontractors, site teams and management.

* A quick thinker – able to react to changing priorities and make sensible decisions under pressure.

* A strong problem solver – able to identify issues, find practical solutions and act promptly.

* Able to work at pace – comfortable working in a busy office where priorities can change throughout the day.

* Detail-oriented – accurate when processing orders, maintaining records and handling costs.

* Self-motivated – able to use initiative and work independently without constant supervision.

* An effective communicator – confident, professional and clear when dealing with people at all levels.

* Reliable and accountable – takes ownership of tasks and ensures work is seen through to completion.

* Adaptable and resilient – able to manage pressure, unexpected requests and competing deadlines.

Experience and Qualifications

* Previous experience in office administration is essential or strongly preferred.

* Experience within construction administration would be an advantage.

* Good working knowledge of Microsoft Office, particularly Outlook and Excel..

* Strong numerical, organisational and administrative skills.

What the Role Requires

This is not a purely routine administration position. The successful candidate must be comfortable taking responsibility, making decisions within their role and managing several demands at once.

They must be able to recognise what needs doing, prioritise urgent tasks, communicate effectively and follow issues through without waiting to be reminded.

The key to success in this role is being organised, confident, quick-thinking and proactive, with the ability to keep things moving in a busy construction environment.

Pay: £25,420.00-£28,000.00 per year

Benefits:

• Company events
• Company pension
• Free parking
• On-site parking

Work Location: In person