Construction Assistant Manager

Role Overview:

The Expansions Assistant Manager will be responsible for site management of all new hubs and shall act as site administrator to monitor and maintain all existing hubs. The role requires managing suppliers, vendors, partner lessors, government agencies, and other relevant organizations to ensure timely delivery of BuiltaMart Hubs.

Key Responsibilities:

• Construction Management: Oversees routine site inspections, contractor coordination, and defect rectification to ensure fit-out projects stay on schedule for final handover.
• Hub Management: Manages the delivery, setup, and layout compliance of all physical assets, equipment, and initial operational supplies required for launch day.
• Building Administration: Serves as the primary contact for landlords while handling facility maintenance requests and maintaining organized property and permit records.
• Vendor & Partner Liaison: Serve as the day-to-day point of contact for external vendors, general contractors, suppliers, and lessors; track deliverables, assist with onboarding, and follow up on quotes and invoices.
• Project Coordination: Assist in monitoring buildout schedules, tracking fit-out progress, and scheduling on-site inspections for store/hub construction to prevent delays.
• Site Scouting Support: Help gather data, conduct preliminary site visits, compile market/demographic info, and organize prospective location files for evaluation.
• Permitting & Legal Documentation: Coordinate the submission and processing of necessary documents for lease agreements, BIR, LGUs, and other regulatory business permits.
• Cross-Functional Communication: Relay project updates and site requirements between internal departments, including Operations, Design, Legal, Engineering, and Finance.
• Reporting & Administrative Support: Maintain project trackers, schedule vendor meetings, track site build budgets, and draft routine progress reports for senior management.

Qualifications:

• Graduate of an engineering discipline relevant to business expansion.
• With experience in construction, procurement, vendor management, and building administration.
• Basic understanding of project management tools, spreadsheets, and data tracking.
• Strong organizational, time-management, and multitasking capabilities.
• Solid communication and interpersonal skills to build good working relationships with external vendors.
• Willingness to travel and perform routine visits to prospective and active build locations.