Construction Bid Coordinator

About Thermosystems:
Founded in 2000, Thermosystems, a member of the Daikin group, is a manufacturer’s representative specializing in commercial heating, ventilation, and air conditioning (HVAC) products and controls. Our mission is to be the trusted partner behind complete HVAC solutions, bringing the expertise and guidance our customers deserve—because better buildings start with better partners.

Headquartered in Elmhurst, Illinois, we operate offices in Elmhurst, Romeoville, Peoria, Chicago, the Quad Cities, and Des Moines. Our organization includes dedicated equipment, solutions, and service sales teams, along with a comprehensive parts and full-service department to support the products we represent.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance; short-term disability and life insurance; paid time off and paid holidays; and a 401(k) with profit sharing, among other benefits. At Thermosystems, you will be encouraged to grow, apply what you know, and see the impact of your hard work.

If you want to learn more about Thermosystems, visit us at www.thermohvac.com today!

Position Overview

As a construction bid coordinator at Thermosystems, your primary responsibility will be managing the bid documents from contractors, keeping track of customers bidding projects, and sending quotes to customers. You’ll collaborate with our applied sales teams as the first point of contact for quote requests on HVAC projects for new facilities, additions, and renovation projects. Thermosystems provides a comprehensive training program covering for new team members.

Responsibilities

• Field customer emails for new projects/quote requests
• Review direct email quote requests and customer sites for new jobs and addenda
• Create new projects, and track customers and bid dates on our internal ERP system
• Download all bid documents onto Microsoft Sharepoint
• Review mechanical schedules on plans for equipment to quote
• Notify sales teams of new projects and addenda
• Create the bid list for the sales team weekly
• Request quotes from other reps for projects out of Northern Illinois territory

Essential Skills

• Enjoy working in fast-paced, multi-tasking environment
• Attention to detail
• Organization and time management stills to prioritize tasks
• Eagerness to learn new skills
• Superior customer service capability and professional demeanor
• Proficient in Microsoft 365 suite and general computer software/applications

Qualifications

• Associate or Bachelor’s degree in related field preferred

Pay: $27.64 - $28.85 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Profit sharing
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Elmhurst, IL 60126