Construction Contract Administrator & Operations Coordinator (Remote WFH)

Construction Contract Administrator & Operations Coordinator

Full-Time | PHP 50,000–70,000 per month (depending on experience)

Job Summary

Join a Sydney-based construction company in a key role combining contract administration, cost control and project coordination. Take ownership of meaningful responsibilities, contribute to high-end residential projects and help improve operational efficiency. An excellent opportunity for a proactive, detail-oriented professional seeking career growth and greater responsibility.

About the Role

We are seeking an experienced, highly organised and commercially minded Construction Contract Administrator & Operations Coordinator to support the delivery of high-end residential construction projects.

This role combines construction contract administration, financial tracking, procurement, project coordination and operational support.

The successful candidate will work closely with management and the construction team, taking ownership of key administrative and commercial processes across multiple projects.

We are looking for someone who can work independently, anticipate issues, follow through on outstanding matters and contribute to improving the efficiency of the business.

Key Responsibilities

Construction Contract Administration

• Prepare and maintain subcontractor agreements, purchase orders and procurement records.
• Review subcontractor progress claims against contract values, approved variations and previous payments.
• Maintain subcontractor payment registers, commitment schedules and outstanding balance reports.
• Track project budgets, expenditure, variations and forecast final costs.
• Assist in preparing client progress claims for fixed-price and cost-plus construction projects.
• Maintain variation registers, approvals and supporting documentation.
• Identify discrepancies, potential overclaims, duplicate invoices and cost overruns.
• Coordinate subcontractor quotations, tender comparisons and procurement documentation.
• Maintain accurate financial and project records using Buildertrend, Xero and spreadsheets.

Project Coordination & Operations

• Coordinate with site supervisors, subcontractors, suppliers and consultants.
• Maintain procurement schedules, project action registers and outstanding information registers.
• Follow up on quotations, approvals, shop drawings, material deliveries and outstanding documentation.
• Assist with RFIs, construction correspondence and document control.
• Monitor project deadlines, deliverables and outstanding actions.
• Prepare regular project reports highlighting financial exposure, overdue matters and decisions requiring management attention.
• Ensure project information is accurately recorded, organised and accessible.

Business Operations & Systems

• Support management with project administration and operational coordination.
• Develop and improve internal procedures, templates and reporting systems.
• Identify opportunities to streamline workflows and improve productivity.
• Assist with implementing automation and AI-assisted processes where appropriate.

Qualifications & Experience

Essential Requirements

• Minimum 3 years' experience in construction contract administration, project administration, quantity surveying support or a related construction role.
• Sound understanding of subcontractor agreements, progress claims, variations, procurement and construction cost tracking.
• Strong proficiency in Microsoft Excel or Google Sheets.
• Excellent written and verbal English communication skills.
• High attention to detail and strong numerical accuracy.
• Ability to manage multiple projects, competing priorities and deadlines.
• Strong organisational skills and the ability to work independently.
• A proactive, accountable and solution-oriented approach.

Highly Desirable

• Hands-on experience using Buildertrend.
• Experience using Xero or similar accounting software.
• Experience supporting Australian residential construction projects.
• Familiarity with Australian construction contracts, purchase orders and subcontractor payment processes.
• Experience preparing cost reports, procurement registers and financial reconciliations.
• Qualifications in Construction Management, Quantity Surveying, Engineering or a related discipline.
• Experience improving business processes through technology, automation or AI tools.

Who We're Looking For

We are looking for more than someone who simply completes assigned tasks.

The ideal candidate takes ownership of responsibilities, identifies potential problems early and follows through without constant supervision.

You should be:

• Commercially minded: Understand how accurate contract administration and cost control contribute to project profitability.
• Proactive: Follow up outstanding matters and keep projects moving without waiting for instructions.
• Detail-oriented: Identify inconsistencies, verify information and maintain accurate records.
• Accountable: Take responsibility for outcomes and deliver on commitments.
• Resourceful: Investigate problems and recommend practical solutions.
• Organised: Maintain visibility across multiple projects, deadlines and priorities.
• Adaptable: Embrace new systems, technology and opportunities to improve existing processes.

What We Offer

• Competitive monthly salary based on experience.
• Opportunity to work on high-end residential construction and development projects.
• Structured onboarding and training.
• Exposure to construction commercial management and operational decision-making.
• Opportunity to take on broader responsibilities as the business grows.
• Professional and collaborative working environment.
• Long-term career development opportunities.

How to Apply

Please submit your updated CV and a brief cover letter addressing the following questions:

1. What experience do you have in construction contract administration, project administration or quantity surveying?
2. Have you used Buildertrend? If so, which functions have you personally managed?
3. What experience do you have reviewing subcontractor claims, variations and construction budgets?
4. What is your expected monthly salary in PHP?
5. What is your earliest available commencement date?

Shortlisted candidates will be invited to complete a practical construction administration assessment.