Construction Contract Administrator Assistant

• Construction Contract Asst. Daily Responsibilities

CONSTRUCTION CONTRACT ASST.

• Issue and track contracts, purchase orders, and change orders in Procore and Timberline
• Ensure proper documentation/attachments are sent out and returned to the office
• Enter original estimates into Timberline for estimating
• Revise original estimate or estimate adjustments in Timberline
• Maintain the Contracts and Subcontractor files (both paper and virtual)
• Assist the president, office staff and field staff as needed
• Upload documentation on the Procore
• Prepare and update various weekly/monthly reports
• Develop contract requirement package for subcontractors on each project
• Terms of payment changes for A/P Department and Project Cost Accountant
• Monitor all returns of Affidavits & W9’s as part of document control
• MSDS monitoring and forwarded to project locations
• Track return of all subcontracts and attachment packages on a project by project basis

Insurance Certificates

• Insurance Compliance for ALL subcontractors and vendors
• Keep spreadsheet of all Insurance expiration dates and monitor daily to ensure subcontractors on site have valid and current insurance coverage
• Notify Project Manager/Project Coordinator of removal of subcontractor for failure to maintain insurance
• Review all certificates and confirm they are correct per sample certificate given for the specific project.
• Work with Insurance Agents and subcontractors to get corrected certificates if needed.
• Assist Contract Compliance Administrator with documents returned by subcontractor and confirm all required documents received and correct.
• Follow up with and contact subcontractor for any missing documents needed.
• Monthly/Quarterly Reporting
• Maintains any reporting via Timberline or Procore as needed for contract requirements

Other

• Assist with any projects as needed.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• office administration: 1 year (Required)

Ability to Commute:

• Seymour, CT 06483 (Required)

Work Location: In person