CONSTRUCTION CONTRACT ADMINISTRATOR

About the role

OPI Melbourne is seeking a Construction Contracts Administrator to fill a Full-time position based in the Melbourne, Vermont Office. Reporting to Management and Project Teams, this role is responsible for the commercial administration of multiple construction projects across Victoria, Tasmania, South Australia and New South Wales. The position supports all aspects of project delivery, from setup and procurement through to claims, contract administration and financial closeout.

Key responsibilities

• Preparation and management of progress claims, invoicing and payment schedule reconciliations
• Contract administration including variations, cost tracking, commercial reporting and project closeouts
• Administration of subcontractor claims, statutory declarations, insurances and compliance documentation
• Procurement support including purchase orders, supplier coordination and subcontractor management
• Project setup, cost coding, claims registers and maintenance of project financial records
• Liaison with clients, builders, suppliers and subcontractors on commercial and contractual matters
• Financial reporting, reconciliations and support for audits and business reporting requirements
• Administer project management systems including Payapps, Aconex, Procore and client portals
• Support for major projects through procurement, supplier negotiations, variations management and programme tracking

About you

• Experience in a Contracts Administrator or Commercial Administrator role within the construction industry
• Strong understanding of progress claims, variations, subcontract administration and project financial management
• Excellent organisation skills and the ability to build relationships with clients, suppliers and project teams
• Experience with construction management and financial software systems preferred