Construction Contract Administrator

Hermes Landscaping is a nationally recognized, award-winning company that has proudly served the Kansas City metro for more than 60 years. As one of the Midwest's leading commercial landscape contractors, we specialize in commercial landscape construction, landscape maintenance, and snow and ice management.

We're looking for an experienced Construction Contract Administrator to join our Commercial Landscape Construction team. This role is ideal for someone who is highly organized, detail-oriented, and experienced in managing contracts and documentation for large-scale construction projects.

The Opportunity

As a Construction Contract Administrator, you'll play an important role in supporting our Commercial Landscape Construction Division throughout the lifecycle of our projects. You'll be responsible for managing contracts, maintaining critical project documentation, monitoring compliance, administering change orders, and supporting the financial and administrative requirements of projects.

You'll work closely with project managers, contractors, subcontractors, vendors, customers, and internal teams to help ensure projects remain compliant, organized, and moving forward.

What You'll Do

Contract & Project Administration

• Review, process, and administer contracts for commercial construction projects
• Obtain, verify, and maintain required project documents
• Set up new projects and coordinate job setup with accounting and project teams
• Track contract requirements, deadlines, and project documentation
• Serve as a liaison between customers, contractors, vendors, and internal teams

Billing & Financial Administration

• Maintain project budget sheets and track project costs
• Prepare billing documentation, schedules of values, and payment applications
• Code and process project-related invoices
• Coordinate with accounting and project teams to resolve billing discrepancies

Change Orders & Compliance

• Manage and track change orders, including scope and pricing changes
• Monitor contracts and documentation for compliance and accuracy
• Identify missing documentation or contractual issues and coordinate resolution
• Assist with project closeout and final documentation

What We're Looking For

• Experience in contract administration, construction administration, project coordination, or a related role
• Experience working with commercial construction contracts and project documentation
• Strong understanding of contracts, change orders, payment applications, and construction documentation
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Ability to manage multiple projects, contracts, deadlines, and competing priorities
• Strong analytical and problem-solving skills
• Ability to identify contractual risks, discrepancies, and missing information
• Comfortable communicating and negotiating with contractors, subcontractors, vendors, customers, and internal teams
• Strong computer skills and ability to learn and work across multiple project management and business software platforms
• Experience in commercial construction, landscaping, general contracting, or another project-based industry preferred

Who We're Looking For

This role is best suited for someone who enjoys staying organized, working through the details of complex projects, and helping project teams stay ahead of contractual requirements and deadlines.

You might be:

• A Contract Administrator or Contract Manager with commercial construction experience
• A Construction Project Coordinator with strong contract and documentation experience
• Someone with a general contractor or subcontractor background who understands the administrative side of large-scale construction projects

What You're Walking Into

At Hermes Landscaping, our values guide how we treat our employees, serve our customers, and operate every day:

Our Values: Communication. Relationships. Excellence. Execution. Developing People. (C.R.E.E.D.)

Click the link below to see who we are and what we’re really about: https://youtu.be/6YCmYjzbDsQ?si=ChykbX-Scfy2dOsR

What We Offer

• Competitive compensation
• Hermes Profit Sharing Program - When the company wins, you win.
• Health, dental & vision insurance
• 401(k) with company match
• Paid vacation + holidays
• Professional development and career growth opportunities
• The opportunity to build a long-term career with an industry leader

Hermes Landscaping is an Equal Opportunity Employer.