Construction Estimator / Office Manager

Construction Estimator / Office Manager

Winters Construction Inc. is seeking a full-time Construction Estimator / Office Manager to join our team.

This is not a traditional administrative office position. We are looking for someone with construction knowledge who can become a key part of our company by helping manage the office, estimate projects, maintain our bidding pipeline, and actively identify new work opportunities.

Winters Construction performs commercial and public construction throughout Pennsylvania, with a large portion of our work consisting of school renovations and improvement projects.

What You'll Do Estimating & Bidding

• Review construction drawings, specifications, addenda, and bid documents
• Perform quantity takeoffs for commercial construction projects
• Develop labor and material estimates
• Solicit and compare subcontractor and supplier pricing
• Prepare bid proposals, scope sheets, exclusions, and clarifications
• Track bid deadlines and make sure bids are completed and submitted on time
• Maintain estimating files and historical pricing
• Follow up on submitted bids and track results
• Assist management in determining which projects are worth pursuing

Find New Work

• Search public and private bidding sources for new opportunities
• Identify projects that fit Winters Construction's capabilities and schedule
• Monitor upcoming school, municipal, commercial, and general construction projects
• Develop and maintain relationships with general contractors, construction managers, vendors, and potential customers
• Contact contractors regarding upcoming bidding opportunities
• Maintain a pipeline of potential projects
• Help keep estimating opportunities moving during slower periods of the year

Office & Project Administration

• Manage day-to-day office operations
• Maintain organized project and estimating files
• Handle incoming emails, phone calls, and correspondence
• Assist with contracts, purchase orders, subcontractor paperwork, certificates of insurance, and project documentation
• Assist with employee onboarding, clearances, and recordkeeping
• Coordinate with project managers, foremen, subcontractors, suppliers, and customers
• Help track project schedules, submittals, change orders, and other administrative requirements
• Keep management informed of upcoming deadlines and items requiring attention

Who We're Looking For

The ideal candidate is organized, self-motivated, construction-minded, and comfortable taking ownership of their responsibilities.

We are looking for someone who can eventually be handed a set of drawings or a project opportunity and take it from there.

Preferred Qualifications

• Previous commercial construction experience
• Construction estimating or quantity takeoff experience
• Ability to read architectural and construction drawings
• Understanding of construction specifications and bid documents
• Experience obtaining subcontractor and supplier quotes
• Strong computer skills
• Experience with Excel, PDF drawings, and estimating/takeoff software
• Strong written and verbal communication skills
• Ability to manage multiple projects and deadlines
• Public construction, school construction, and/or prevailing wage experience is a plus

We will consider candidates with strong construction experience who may not have experience in every area listed above.

What Success Looks Like

A successful person in this position will be able to keep the office organized while maintaining visibility of what is happening across the company.

You should eventually be able to tell management:

• What projects are currently bidding
• What bids are due next
• What estimates are complete and what is still needed
• Which subcontractor/vendor quotes are outstanding
• What new opportunities have been identified
• What projects we should consider pursuing
• What paperwork or administrative items need attention

The objective is to create a position that helps Winters Construction stay organized, bid more strategically, pursue additional work, and continue growing.

Compensation

$55,000–$75,000 per year, based on experience and ability.

Candidates with significant commercial construction estimating experience may be considered above the advertised range.

Benefits

• Full-time, year-round employment
• Paid time off
• Paid holidays
• Health insurance eligibility
• Performance-based bonus opportunities
• Opportunity for increased responsibility and compensation as the company grows

Schedule: Monday–Friday
Job Type: Full-Time
Industry: Commercial Construction

If you have experience in construction estimating, project administration, construction management, or a similar role and are looking for an opportunity to take on significant responsibility within a growing construction company, we encourage you to apply.

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person