CONSTRUCTION OFFICE ADMINISTRATOR

CONSTRUCTION OFFICE ADMINISTRATOR

BNC Builders, Inc. — Escondido, California

Pay: $28–$32 per hour
Position: Full-time, hourly, nonexempt
Schedule: Monday–Friday, 8:00 a.m.–4:30 p.m.
Location: In person at our Escondido office

BUILD A CAREER WITH BNC BUILDERS

BNC Builders is a growing residential construction company serving San Diego County. We specialize in kitchens, bathrooms, full-home remodels, additions, ADUs, garage conversions, exterior improvements, and outdoor living spaces.

We are building the systems and administrative structure needed for our next stage of growth. We are looking for a highly organized, technology-capable Construction Office Administrator who wants to become a trusted, long-term member of our company.

This person will serve as the administrative backbone of BNC Builders. You will receive hands-on training, gradually take ownership of recurring back-office responsibilities, and have opportunities to advance into senior office administration, office management, or administrative operations leadership.

This position is ideal for someone who enjoys creating order, improving systems, solving problems, and making sure important responsibilities are completed accurately and on time.

POSITION OVERVIEW

The Construction Office Administrator will report to our Operations Lead and work closely with company leadership, project managers, field personnel, subcontractors, vendors, our professional bookkeeper, and insurance representatives.

Our Operations Lead manages daily construction operations, including project schedules, clients, project managers, subcontractors, vendors, and purchasing oversight.

Our professional bookkeeper manages formal bookkeeping, reconciliations, financial statements, month-end closing, and accounting decisions.

Your responsibility will be to maintain the accurate records, documentation, administrative systems, and follow-up processes that support these functions.

Responsibilities will be introduced gradually through training, written procedures, and clear priorities.

WHAT YOU WILL OWN: Payroll and Employee Administration

• Collect and review employee timekeeping information
• Verify hours, overtime, project assignments, reimbursements, and approvals
• Follow up on missing or inconsistent payroll information
• Prepare accurate payroll information for submission
• Maintain confidential employee records
• Coordinate onboarding forms and required employee documentation

Accounting and Office Administration

• Organize bills, invoices, receipts, statements, and supporting documents
• Match invoices with purchase orders, approvals, and delivery information
• Identify discrepancies before documents are submitted for payment
• Coordinate requested information with the company’s bookkeeper
• Maintain organized vendor and customer records
• Organize company email, calendars, files, and recurring deadlines

Purchase Orders and Project Documentation

• Create and maintain purchase orders
• Track quotes, approvals, specifications, confirmations, and deliveries
• Organize project records in Buildertrend and Google Drive
• Maintain contracts, change orders, plans, permits, inspection records, and client approvals
• Follow up on missing documents, signatures, and administrative deadlines
• Keep project information current and easy for authorized team members to locate

Insurance and Compliance

• Maintain subcontractor agreements and required records
• Collect and track licenses, W-9s, insurance certificates, and expiration dates
• Follow up on missing or expired documentation
• Track insurance renewals and compliance deadlines
• Communicate concerns to the Operations Lead before deadlines are missed

Systems and Process Improvement

• Document processes explained by company leaders and team members
• Create and maintain SOPs, checklists, templates, and trackers
• Prepare meeting agendas and record important decisions
• Maintain action-item and accountability lists
• Help prepare weekly company scorecards
• Support structured weekly meetings, priorities, and accountability systems
• Research administrative tools and recommend process improvements

WHAT SUCCESS LOOKS LIKE

The right person will:

• Take ownership of recurring responsibilities without repeated reminders
• Keep payroll and employee information accurate and confidential
• Maintain organized bills, invoices, receipts, purchase orders, and project records
• Prevent insurance and subcontractor documents from expiring unnoticed
• Track deadlines, approvals, and follow-ups until they are completed
• Notice missing or inconsistent information before it becomes a larger problem
• Research routine issues and bring possible solutions to the Operations Lead
• Ask appropriate questions while learning new responsibilities
• Communicate early when a deadline or commitment may be at risk
• Remain organized when priorities change
• Create systems that other team members can understand and use
• Make the Operations Lead and the rest of the company more effective

REQUIRED QUALIFICATIONS

• At least two years of relevant office administration, payroll support, accounting support, construction administration, operations support, or similar experience
• Strong organizational and time-management skills
• Professional written and verbal communication
• Strong computer navigation and typing ability
• Proficiency with Google Workspace or Microsoft Office
• Ability to create and maintain organized spreadsheets
• Strong attention to detail and numerical accuracy
• Ability to manage multiple deadlines and recurring responsibilities
• Ability to learn new software and digital systems quickly
• Ability to protect confidential employee and company information
• Ability to follow detailed instructions during training
• Ability to work independently after learning a process
• Dependable attendance and punctuality
• Availability to work full-time at our Escondido office

PREFERRED EXPERIENCE

The following experience is valuable but not required:

• Three or more years of administrative experience
• Residential construction, remodeling, or contractor-office experience
• Payroll preparation or employee timekeeping
• QuickBooks or similar accounting software
• Purchase orders, invoices, receipts, and vendor documentation
• Subcontractor agreements and insurance certificates
• Buildertrend, CRM, or project-management software
• Google Sheets or Microsoft Excel
• SOP, checklist, or process documentation
• Bilingual English and Spanish communication

Construction experience is helpful, but administrative ability, technology skills, accuracy, attitude, and follow-through are more important.

WHO WILL SUCCEED AT BNC BUILDERS?

You may be a strong fit if you:

• Genuinely enjoy administrative and organizational work
• Like completing responsibilities from beginning to end
• Notice missing details that other people may overlook
• Keep commitments without repeated reminders
• Are comfortable working with numbers, documents, and deadlines
• Take initiative while respecting the company’s reporting structure
• Know when to solve a routine issue and when to request guidance
• Can change priorities without losing track of unfinished work
• Communicate professionally with different personalities
• Want to grow with one company and become a trusted member of the team

This is an office-based administrative career path. It is best suited for someone who wants to grow in office administration, systems, compliance, and business operations.

COMPENSATION AND BENEFITS

• $28–$32 per hour, based on experience and demonstrated capabilities
• Full-time, hourly, nonexempt position
• Monday–Friday, 8:00 a.m.–4:30 p.m.
• Overtime when applicable and authorized
• Paid time off
• Paid holidays
• 401(k) with company matching
• Hands-on training
• Professional development
• Direct exposure to construction operations and company leadership
• Increasing responsibility based on performance
• Advancement opportunities within office administration and administrative operations

OUR INTERVIEW PROCESS

Candidates selected for an in-person interview may complete a short, job-related assessment covering:

• Professional writing
• Computer and spreadsheet organization
• Accuracy and attention to detail
• Prioritization and problem-solving

The assessment helps us understand how candidates communicate, organize information, use technology, and approach responsibilities similar to the actual position.

HOW TO APPLY

Submit your résumé through Indeed and answer all application questions completely.

After applying, you may also text 760-871-5480:

“Hello, my name is [Full Name]. I submitted my application for the Construction Office Administrator position.”

Texting is optional and allows you to confirm your interest in the position. Please text only. Our team will contact selected candidates regarding the next step.

BNC Builders, Inc. evaluates applicants based on their experience, qualifications, demonstrated abilities, professionalism, and alignment with the position.

Pay: $28.00 - $32.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)

Work Location: In person