Construction Office Administrator

Job Summary

We are looking for detail- oriented and organized remote construction office administrator to keep our day to day administrative operations running smoothly. In this role, you will handle crucial financial, compliance, and communication tasks to support our field management teams. The ideal candidate has strong independent working skills and prior experience navigating the unique demands of the construction industry.

Responsibilities

• Financial Admin: Prepare customer invoices directly from approved site records.
• Accounts Receivable: Track pending receivable and diligently follow up on overdue accounts.
• Document Management: Organize supplier invoices, project files, and essential documentation.
• Compliance Tracking: Maintain up-to-date tracking of training certificates, safety forms, and missing paperwork.
• Team communication: Serve as a central point of contact by communicating professionally with foreman, customers, suppliers, and our company accountant.

Qualifications & Requirements

• Industry Experience: Proven experience in construction administration is highly preferred.
• Software Proficiency: Must already know and be fully proficient in word, excel, bookkeeping, quickbooks, procore.
• Autonomy: Demonstrates ability to mangage administrative duties independently with minimal supervision.
• Communication: Excellent written and verbal communication skills for coordinating with internal teams and external vendors.

Pay: $28.00-$35.00 per hour

Expected hours: 40.0 – 60.0 per week

Work Location: Hybrid remote in New Tecumseth, ON